CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Framework Agreement for the Execution of Flooring Works (Supply and Fit) – LOT’s 1 - 4

2.2

Description of the goods or services required

Swansea Council (the Client) requires established and competent Contractors to undertake flooring work in both void (empty) and occupied (tenanted) properties and public buildings throughout the city and county of Swansea.

Swansea Council requires the skilled and competent Contractors to undertake supply and fit Vinyl flooring/carpets and any other flooring, as per manufactures recommendations to various properties, including communal areas, within the boundaries of Swansea in accordance with the details set out or referred to in the contract particulars and specification.

The Contractor will be responsible for supplying all necessary labour, plant, materials, and any specialist equipment, including access equipment, to complete the works.

Tenderers are invited to apply for 1 or more Lots without restriction. There will be an opportunity in the Selection Questionnaire to state which Lot/s you are submitting a tender for. The Council’s intention is to enter into a Framework Agreement with 5 Provider/s per Lot unless fewer bids are received.

The Contractor will provide services during normal working hours in accordance with the contract documents, where Normal working hours are: 08.00hrs – 18.00hrs Monday to Friday

All our Void properties are Gas capped and a number of Void properties have no electricity supply. Where this is no supply the contractor will be expected to provide an alternative provision where practical at no additional cost to the Council

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143129

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Please See Tender Documentation

3 Conditions for Participation

3.1

Minimum standards and qualification required

If Tenderers are applying for more than one Lot, tenderers are required to answer all the Method Statement questions per lot.

The Contractor will be required to complete all work within the parameters of the KPI Schedule of this Framework Agreement. The Contractor must also hold all necessary accreditations and maintain continuous professional development to achieve compliance with quality standards and legislation

The Contractor will only utilise suitably qualified personnel in connection with this contract

Safeguarding - Contractors working on behalf of Swansea Council are required to report safeguarding concerns to Swansea Council. It is essential that all Contractors have read through and shared with members of staff the Safeguarding Policy for Suppliers documentation provided with the tender documents for this Framework Agreement. The Contractor must carry out appropriate risk assessments and method statements prior to commencement of work to ascertain the appropriate safe methods of working and any health and safety risks for each Order

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCS/22/339

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Thanks

(WA Ref:143129)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please see Schedule 4 - Community Benefit Clause

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice