Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Contact person: Adrian Harries
Telephone: +44 1267234567
E-mail: raharries@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: https://www.carmarthenshire.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
E-mail: crcorporateprocurement@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: https://www.carmarthenshire.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.1) Name and addresses
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Aberystwyth
SY23 3UE
UK
Telephone: +44 1545570881
E-mail: ymholiadau.caffael@ceredigion.gov.uk
NUTS: UKL14
Internet address(es)
Main address: http://www.ceredigion.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491
I.1) Name and addresses
Neath Port Talbot County Borough Council
Civic Centre
Port Talbot
SA13 1PJ
UK
Telephone: +44 1639763929
E-mail: procurement@npt.gov.uk
NUTS: UKL17
Internet address(es)
Main address: http://www.npt.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274
I.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
UK
Telephone: +44 1437764551
E-mail: procurement@pembrokeshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: https://www.pembrokeshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
E-mail: commercialservices@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: https://en.powys.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.1) Name and addresses
Swansea Council
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637242
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: https://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
South West & Mid Wales Regional Civil Engineering Services Framework 2025
II.1.2) Main CPV code
71300000
II.1.3) Type of contract
Services
II.1.4) Short description
Carmarthenshire County Council in association with Ceredigion County Council, Neath Port Talbot County Borough Council, Pembrokeshire County Council, Powys County Council and Swansea Council (‘the Councils’) wish to appoint suitably qualified Consultant Engineers who will provide a full range of civil engineering design related services across the Region.
The Framework will consist of two lots, one for Specialist Consultancy Services and one for Multi-Disciplinary Services.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Specialist Consultancy Services
II.2.2) Additional CPV code(s)
71000000
71310000
71311000
71311100
71311200
71311210
71311220
71311300
71312000
71313000
71320000
71330000
71340000
71350000
71400000
71500000
71600000
71700000
71800000
71900000
73000000
90710000
90720000
90730000
90731000
90732000
90733000
90733700
71240000
71322100
71322500
71332000
71354500
71355000
71351810
90522000
II.2.3) Place of performance
NUTS code:
UKL14
UKL17
UKL18
UKL24
Main site or place of performance:
Carmarthenshire, Ceredigion, Neath Port Talbot, Pembrokeshire, Powys and Swansea.
II.2.4) Description of the procurement
The Framework will include a lot for specialist consultancy services such as ecology, structural surveys, landscaping, hydrology, street-lighting design etc., for commissions up to a value of 50,000 GBP.
The Councils wish to encourage Small & Medium Businesses within the Region to bid for a place on this Lot.
Please refer to the tender documentation for more details of the types of services required in this Lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There are restrictions in place for this lot. Tenders may be submitted for one or both Lots, however, Tenderers will only be awarded a place on one Lot. Tenderers will be required to specify their preferred Lot should they submit successful bids for both Lots. Full details are outlined in the tender documentation.
Lot No: 2
II.2.1) Title
Multi-Disciplinary Services
II.2.2) Additional CPV code(s)
71000000
71300000
71310000
71311000
71311100
71311200
71311210
71311220
71311300
71312000
71313000
71320000
71330000
71340000
71350000
71400000
71500000
71600000
71700000
71800000
71900000
73000000
90710000
90720000
90730000
90731000
90732000
90733000
90733700
71240000
71322100
71322500
71332000
71354500
71355000
71351810
90522000
II.2.3) Place of performance
NUTS code:
UKL14
UKL17
UKL18
UKL24
Main site or place of performance:
Carmarthenshire, Ceredigion, Neath Port Talbot, Pembrokeshire, Powys and Swansea.
II.2.4) Description of the procurement
The Framework will include a lot for Multi-Disciplinary Services in sectors such as highways, structures and transportation engineering to include project management, technical advice, design, technical surveys, construction management and management of services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There are restrictions in place for this lot. Tenders may be submitted for one or both Lots, however, Tenderers will only be awarded a place on one Lot. Tenderers will be required to specify their preferred Lot should they submit successful bids for both Lots. Full details are outlined in the tender documentation.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-028546
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/12/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/12/2024
Local time: 10:00
Place:
Carmarthenshire County Council Offices
Information about authorised persons and opening procedure:
Carmarthenshire County Council Officers
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
OTHER PARTICIPATING BODIES - In addition to the named authorities, any other subsidiary company wholly or partially owned by the Employer or the other participating local authorities, have an option to utilise the Framework but have made no commitment to the usage of the Framework during its Term.
LOTS - There are restrictions in place for the lots. Tenders may be submitted for one or both Lots, however, Tenderers will only be awarded a place on one Lot. Tenderers will be required to specify their preferred Lot should they submit successful bids for both Lots. Full details of restrictions are provided in the tender documentation.
RESERVE CONSULTANTS - To ensure the resilience of Lot 2 of the Framework throughout its term, the Employer will be operating a reserve list of consultants. Further detail is provided in the tender documentation.
BUSINESS WALES TENDER SUPPORT - Business Wales will be hosting a free 'Live-Tender Webinar' specifically for those tendering for this Framework, to be held on 01/11/2024 (10.30am – 1:00pm). Business Wales can offer advice and guidance on accessing the e-tender and submitting a bid. Registration is essential in order to reserve a place on the webinar. To register, please contact Business Wales on 01656 868500 or by email at: trading@businesswales.org
ETENDERWALES PORTAL - This procurement exercise will be conducted via the eTenderWales portal. To assist you in locating these opportunities on the eTenderWales portal, the project code is: project_56733. This tender is comprised of one main Invitation to Tender (ITT) under this project, itt_111457, in addition to lot-specific ITTs. TO CONSITUTE A VALID TENDER, TENDERERS ARE REQUIRED TO SUBMIT ONE COMPLETED ITT (111457) AND A LOT-SPECIFIC INVITATION TO TENDER (ITT) (CONTAINING A TECHNICAL AND COMMERCIAL ENVELOPE) FOR THE LOT THEY ARE BIDDING FOR. All tender documents such as the Framework Agreement, Instructions to Tenderers etc. are all contained within itt_111457 and the Lot-specific ITTs. Tenderers should also check the attachments area for any documents/ information which may assist them with their submission or they are required to upload as part of their submission, as per information contained within the tender pack. To access the tender documents, please register your company on the eTenderWales portal at: www.etenderwales.bravosolution.co.uk
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144650
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Consultants appointed to Lot 2 of the Framework will be expected to deliver community benefits to support the Employer's economic and social objectives. Community Benefits will not apply to Lot 1. More information is included in the tender documentation.
(WA Ref:144650)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
25/10/2024