CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

ITT Volunteer Portal

2.2

Description of the goods or services required

The current Volunteering Wales Platform (VW) volunteering-wales.net was launched in 2018 as an online platform used by Volunteer-Involving Organisations (VIOs) to identify and recruit volunteers and used by volunteers to search and join volunteering opportunities. It is now established as a principal component of the volunteering infrastructure in Wales with County Voluntary Councils (CVCs) throughout the country contracted to use the platform to support and standardise the recruitment, management, and reporting of volunteering activity.

Since 2018 we have learned from the current system, reviewed its operation and surveyed a wide range of stakeholders on their requirements. Moving forward, a mix of both traditional website and iOS/Android apps will be required.

The Volunteering Wales platform is foremost a system to recruit volunteers, therefore the onboarding of volunteers must be at the heart of the development of the system. Both volunteers and organisations recruiting volunteers must have user friendly and flexible access. The Volunteering Wales platform is a system where developing stakeholders and emerging projects will be part of the growing importance of this all-Wales platform

This specification sets out in broad lines the requirements of a system to be designed exclusively for Volunteering Wales. It is visualized that the successful tender will be working closely with WCVA and allocated focus teams to develop a new Volunteering Wales platform.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=118162.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

£150,000 including VAT

3 Conditions for Participation

3.1

Minimum standards and qualification required

Financial capacity and standing (Last 2 years management accounts)

If the tenderer does not have or will not commit to meeting the requirements of the Cyber Essentials Certification Scheme or equivalent this will be an automatic fail.

WCVA is legally obliged to comply with the Welsh Language Standards and expects its suppliers to as well. Failure to currently meet or meet the standards if successful will deem your application ineligible. See https://wcva.cymru/welsh-language-standards for details for WCVA's compliance notice.

Use pricing template provided

Comply with requirements set out in ITT

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

TSSW/322/01

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

N/A

(WA Ref:118162)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice