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02 Contract Notice

Tender for the provision of Media Disposal from S4C’s tape library

  • First published: 16 February 2023
  • Last modified: 16 February 2023
  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-kuma6s-129189
Published by:
S4C
Authority ID:
AA0674
Publication date:
16 February 2023
Deadline date:
23 March 2023
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Through this tender process S4C is seeking to appoint an individual, company and organisation to dispose of its tape media from its library at Parc Ty Glas, Llanishen Cardiff CF145DU CPV: 90513000, 32354700, 45111213.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

S4C

Canolfan S4C yr Egin, Heol y Coleg

Caerfyrddin

SA31 3EQ

UK

Telephone: +44 3305880402

E-mail: rhys.bevan@s4c.cymru

NUTS: UKL

Internet address(es)

Main address: http://s4c.cymru

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0674

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.s4c.cymru/en/tenders/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://sell2wales.gov.wales


I.4) Type of the contracting authority

Other: A statutory corporation

I.5) Main activity

Other: Media and broadcasting services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Tender for the provision of Media Disposal from S4C’s tape library

II.1.2) Main CPV code

90513000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Through this tender process S4C is seeking to appoint an individual, company and organisation to dispose of its tape media from its library at Parc Ty Glas, Llanishen Cardiff CF145DU

II.1.5) Estimated total value

Value excluding VAT: 200 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32354700

45111213

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Parc Ty Glas, Llanishen, Cardiff CF14 5DU

II.2.4) Description of the procurement

S4C is seeking through this tender process to appoint a company to manage and implement the removal and disposal of media and equipment from its tape library at Parc Ty Glas, Llanishen within a fixed period.

II.2.5) Award criteria

Criteria below:

Quality criterion: Method Statement / Weighting: 55

Quality criterion: Relevant Experience / Weighting: 15

Quality criterion: Payment Schedule / Weighting: 5

Cost criterion: Fee / Weighting: 25

II.2.6) Estimated value

Value excluding VAT: 200 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 3

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

See Invitation to Tender Document for all relevant information

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/03/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 23/03/2023

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

See Invitation to Tender Document for all relevant information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=129189.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:129189)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

16/02/2023

Coding

Commodity categories

ID Title Parent category
90513000 Non-hazardous refuse and waste treatment and disposal services Refuse disposal and treatment
45111213 Site-clearance work Demolition, site preparation and clearance work
32354700 Video tapes Film products

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
16 February 2023
Deadline date:
23 March 2023 00:00
Notice type:
02 Contract Notice
Authority name:
S4C
Publication date:
08 March 2023
Notice type:
14 Corrigendum
Authority name:
S4C
Publication date:
13 April 2023
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
S4C

About the buyer

Main contact:
rhys.bevan@s4c.cymru
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
17/02/2023 14:22
REPLACED FILE: Invitation to Tender - Tape Disposal
Invitation to Tender
17/02/2023 14:23
REPLACED FILE: Gwahoddiad i Dendro ar gyfer Gwaredu Tapiau
Gwahoddiad i Dendr
08/03/2023 16:25
Q&As from Site Visit
Q: What are the access hours?
A: 0830 – 1700 Weekdays.

Q: What is your preferred method of disposal?
A: S4C wish to see that all materials are recycled or disposed of safely, responsibly and ethically and certification is required to prove this.

Q: Does each asset / tape need its own certification for e.g. an audit trail?
A: No, we are happy to accept a bulk certification based on the number/ type of items and not based on an asset’s number.

Q: Would we be allowed to have a storage unit or portacabin type unit on site near the access/egress points?
A: S4C will consult with the landlord – for the purpose of the tender please accept this as answer as a yes.

Q: Are there any restrictions on parking / access to vehicles.
A: S4C will consult with the landlord – for the purpose of the tender please accept this as a no.

Q: Are the 2 x tape safes a) empty b) do they need to be disposed of?
A: a) yes b) no.

Q: Are we to dispose of the miscellaneous equipment – tape decks/monitors?
A: Yes.

Q: What are the plans for the storage racks?
A: Their disposal is no longer a requirement as part of this tender process.

Q: Will there be a member of S4C staff on site during the disposal period?
A: No, however there will be a contact in the event of a problem and we aim to clear the space of anything S4C wish to keep to aid the process.

Q: Are there any access/egress restricted routes?
A: Please attempt to keep away from the main reception area.

Q: Will S4C require access to the content/ assets once removed?
A: No

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

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docx902.75 KB
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docx84.16 KB
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Replaced documents


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