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02 Contract Notice

Provision of Virtual Server Infrastructure

  • First published: 30 January 2017
  • Last modified: 07 February 2017
  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-kuma6s-061548
Published by:
Coleg y Cymoedd
Authority ID:
AA0284
Publication date:
30 January 2017
Deadline date:
07 March 2017
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Coleg y Cymoedd needs to replace its current data storage with a modern, innovative, robust and cost effective suite of storage services for use with its corporate IT systems. The solution must also incorporate data centre networking, backup and disaster recovery requirements and other associated infrastructure. Please see further details of each requirement below. The college has a large server and network infrastructure across it’s four campuses of which two of the campuses consist of 3x virtual infrastructure solutions currently supporting 94 virtual servers. These virtual solutions are minimum of 5 years old of which are out of manufacturer’s warranty. The College is aiming to refresh this aging infrastructure for a number of reasons. CPV: 48822000, 32420000, 51611100, 50312600, 48710000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Coleg y Cymoedd

Rhondda Campus, Pontrhondda Road, LLwynypia

Tonypandy

CF40 2TQ

UK

Telephone: +44 1443653606

E-mail: colin.edwards@cymoedd.ac.uk

NUTS: UKL15

Internet address(es)

Main address: www.cymoedd.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0284

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Virtual Server Infrastructure

Reference number: CYC16-17/05

II.1.2) Main CPV code

48822000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Coleg y Cymoedd needs to replace its current data storage with a modern, innovative, robust and cost effective suite of storage services for use with its corporate IT systems. The solution must also incorporate data centre networking, backup and disaster recovery requirements and other associated infrastructure. Please see further details of each requirement below.

The college has a large server and network infrastructure across it’s four campuses of which two of the campuses consist of 3x virtual infrastructure solutions currently supporting 94 virtual servers. These virtual solutions are minimum of 5 years old of which are out of manufacturer’s warranty.

The College is aiming to refresh this aging infrastructure for a number of reasons.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32420000

51611100

50312600

48710000

II.2.3) Place of performance

NUTS code:

UKL15


Main site or place of performance:

Nantgarw Campus

Heol y Coleg

Parc Nantgarw

Cardiff CF15 7QY

II.2.4) Description of the procurement

Coleg y Cymoedd needs to replace its current data storage with a modern, innovative, robust and cost effective suite of storage services for use with its corporate IT systems. The solution must also incorporate data centre networking, backup and disaster recovery requirements and other associated infrastructure. Please see further details of each requirement below.

The college has a large server and network infrastructure across it’s four campuses of which two of the campuses consist of 3x virtual infrastructure solutions currently supporting 94 virtual servers. These virtual solutions are minimum of 5 years old of which are out of manufacturer’s warranty.

The College is aiming to refresh this aging infrastructure for a number of reasons including:

- SAN storage being at fully capacity.

- 2x SAN storage servers specified ‘end of life’ by manufacturer.

- A number of faulty disks have been replaced.

- Host servers memory at capacity.

- Concern of performance degradation due to virtual server and application requirement.

- Long term iSCSI and production switch performance.

- General hardware reliability.

- Replacement parts.

The college recognises the need to replace its virtual infrastructure but as with other FE institutions there are currently financial challenges. For affordability, the college is aiming to consolidate its infrastructure to a one location solution, but, the college will consider a second option within the tender consisting of a primary and secondary infrastructure dependant on the total solution cost.

Coleg y Cymoedd is inviting suitably qualified bidders for the supply and implementation of a Virtualized Server Infrastructure solution.

To accomplish this project, the supplier will be required to implement a highly available clustered server and redundant storage infrastructure and migrate the existing virtual and physical servers and data to the new virtualized servers.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 27/03/2017

End: 07/07/2017

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/03/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 03/03/2017

Local time: 12:00

Place:

Coleg y Cymoedd

Nantgarw Campus

Heol y Coleg

Parc Nantgarw

Cardiff

CF15 7QY

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=61548.

(WA Ref:61548)

VI.4) Procedures for review

VI.4.1) Review body

Coleg y Cymoedd

Rhondda Campus, Pontrhondda Road, LLwynypia

Tonypandy

CF40 2TQ

UK

Telephone: +44 1443653606

Internet address(es)

URL: www.cymoedd.ac.uk

VI.5) Date of dispatch of this notice

26/01/2017

Coding

Commodity categories

ID Title Parent category
48710000 Backup or recovery software package Software package utilities
48822000 Computer servers Servers
51611100 Hardware installation services Installation services of computers
50312600 Maintenance and repair of information technology equipment Maintenance and repair of computer equipment
32420000 Network equipment Networks

Delivery locations

ID Description
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
30 January 2017
Deadline date:
07 March 2017 00:00
Notice type:
02 Contract Notice
Authority name:
Coleg y Cymoedd
Publication date:
09 February 2017
Notice type:
14 Corrigendum
Authority name:
Coleg y Cymoedd
Publication date:
10 April 2017
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Coleg y Cymoedd

About the buyer

Main contact:
colin.edwards@cymoedd.ac.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
07/02/2017 09:33
Notice date(s) changed
IV.2.2) Time limit
Old date: 03/03/2017 12:00
New date: 07/03/2017 12:00

II.2.7) Duration Start
Old date: 27/03/2017
New date: 31/03/2017

II.2.7) Duration End
Old date: 07/07/2017
New date: 11/07/2017

IV.2.7) Conditions for opening of tenders
Old date: 03/03/2017 12:00
New date: 07/03/2017 12:00

The original return date of the 3rd March 2017 fell slightly outside the minimum tender period of 35 days, due to time in OJEU being published.
07/02/2017 15:00
ADDED FILE: Att 5 - Mandatory Requirements
To be completed in line with the requirement on page 9 of the tender, to be returned by return date
07/02/2017 15:34
ADDED FILE: Tender - Query 1
A list of questions asked by suppliers in relation to the tender, complete with responses.
13/02/2017 15:47
ADDED FILE: Tender Query 2
A list of questions asked by suppliers in relation to the tender, complete with responses.
16/02/2017 16:19
ADDED FILE: Tender Query 3
A list of questions asked by suppliers in relation to the tender, complete with responses.
17/02/2017 12:27
ADDED FILE: DEPACK - Information
Link provided for access to DPACK details
23/02/2017 15:55
ADDED FILE: Query 4
A list of questions asked by suppliers in relation to the tender, complete with responses.
23/02/2017 15:58
ADDED FILE: Att 6 Virtual Servers Requiring Replication
Att 6 Virtual Servers Requiring Replication, to be viewed in conjunction with Query Sheet 5.
27/02/2017 13:02
ADDED FILE: Query 5
A list of questions asked by suppliers in relation to the tender, complete with responses.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

xlsx
xlsx87.06 KB
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docx
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xlsx
xlsx103.49 KB
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doc32.00 KB
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doc34.50 KB
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Replaced documents

There are no previous versions of these documents.


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