CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Office Cleaning Services (LSHW.003.2024)

2.2

Description of the goods or services required

Life Sciences Hub Wales requires that its offices are maintained at an acceptable standard of cleanliness to ensure hygienic working conditions and to support a safe working environment. As such, Life Sciences Hub Wales seeks to procure Office Cleaning Services for its office in Cardiff.

Office Cleaning Services are required Monday to Friday, two hours daily between the hours of 17:00 to 05:00, for a total of ten hours (x10) per week. However, at Life Sciences Hub Wales’s sole discretion, flexibility outside of these hours may be required.

The office consists of one large meeting room (Board Room), one mid-size meeting room (Media Room), three small meeting rooms (Meeting Rooms 1 to 3), a kitchen area, a conference area, a main office area and connecting breakout areas and walkways. The overall floor size is circa. 7,500 sq. ft.

The successful Supplier must provide the full extent of the Life Sciences Hub Wales Office Cleaning Services requirement, as well as providing ongoing service provision as necessary to ensure continuity of the expected level of quality and service.

As well as cleaning the requirement also includes other tasks such as setting up tables and chairs in the conference area by request. The successful Supplier must complete these additional tasks within the weekly ten hours’ service provision.

The full Specification is provided within the Invitation to Tender document.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=142582.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Office Cleaning Services are required Monday to Friday, two hours daily between the hours of 17:00 to 05:00, for a total of ten hours (x10) per week. However, at Life Sciences Hub Wales’s sole discretion, flexibility outside of these hours may be required.

The maximum Contract value is estimated at £10,000 per annum (excluding VAT), for a total of £30,000 (excluding VAT) over the total potential three-year term.

3 Conditions for Participation

3.1

Minimum standards and qualification required

The successful Supplier must have demonstratable Manual Handling training records for all staff aligned to the Life Sciences Hub Wales service.

The successful Supplier must have a current Lone Working policy in place.

The successful Supplier must pay at least the Real Living Wage to members of its cleaning staff appointed to work on the Life Sciences Hub Wales Contract, if awarded.

The conditions for participation and the wider Award Criteria is outlined in full within the Invitation to Tender document.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

(LSHW/003/2024)

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:142582)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice