Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Contact person: Phil Davies
Telephone: +44 1656664536
E-mail: phil.davies@bridgend.gov.uk
NUTS: UKL17
Internet address(es)
Main address: www.bridgend.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Waste Collection Services
Reference number: B459
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contractor shall provide Services comprising Recyclables and Residual Waste Collections, Community Recycling Centre (CRC) services and the provision and development of a Recycling focussed Commercial Recyclables and Waste collection service to the Authority’s Commercial Waste Customers for the duration of the Contract Period in compliance with all relevant legislation and with consideration to existing policy and guidance including on health and safety and environmental matters.
For a full description of the Services required by the Authority under this Tender, the Tenderer is directed to the Tender Document suite attached and in particular the Specification.
II.1.5) Estimated total value
Value excluding VAT:
84 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90511000
90511200
90514000
90511100
90533000
90513000
45232470
II.2.3) Place of performance
NUTS code:
UKL17
Main site or place of performance:
Borough wide for performance of the contract with a main operating base at Tondu Waste Transfer Station, Tondu, CF32 9HZ.
II.2.4) Description of the procurement
The Contractor shall provide Services comprising Recyclables and Residual Waste Collections, Community Recycling Centre (CRC) services and the provision and development of a Recycling focussed Commercial Recyclables and Waste collection service to the Authority’s Commercial Waste Customers for the duration of the Contract Period in compliance with all relevant legislation and with consideration to existing policy and guidance including on health and safety and environmental matters.
For a full description of the Services required by the Authority under this Tender, the Tenderer is directed to the Tender Document suite attached and in particular the Specification.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Management
/ Weighting: 7%
Quality criterion: Capacity and Resources
/ Weighting: 8.5%
Quality criterion: Service Delivery
/ Weighting: 22.5%
Quality criterion: Sustainability and Added Value
/ Weighting: 2%
Cost criterion: Total Annual Sums
/ Weighting: 50%
Cost criterion: Commercial Terms and Risk Position
/ Weighting: 10%
II.2.6) Estimated value
Value excluding VAT:
84 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2024
This contract is subject to renewal: Yes
Description of renewals:
Options to extend on an annual basis, or other agreed period of time, up to a maximum of Seven (7) further years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The Authority will utilise a Qualification Questionnaire (QQ) consisting of routine Mandatory/Pass/Fail/Information questions of a compliance and suitability nature. In addition, the Authority will also require a separate bespoke, scored QQ to be answered by the tenderers, with the questions set around Competency and Capacity (60%), and Health and Safety (40%). Each question has a set and published value and will be scored using a set and published scoring rationale. The Authority intends to select a maximum of five (5) of the highest scoring tenderers from this QQ to go forward into the initial tender stage. Those tenderers going into the initial tender stage shall also have successfully completed the Pass/Fail part of the QQ. The Tenderer should note that although this is a 2-stage Procurement Process, the Tenderer has only one opportunity to submit his bid. This means that all Qualification Questionnaires (Compliance & Bespoke) and the Tenderers Invitation to Submit an Initial Tender (ISIT) must be submitted at the same time and in accordance with the Procurement Timetable.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers receiving less than 50% of the total score available for Quality (Method Statement question responses), i.e. any Tenders receiving a total Quality score of less than 20% out of 40% will be deselected.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contained within the Tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/08/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
09/08/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/03/2017
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Authority intends to award a contract as quickly as possible during 2016 to maximise the amount of time the winning Tenderer has for mobilisation and preparation for a seamless contract hand-over from the incumbent contractor; and to achieve an operational contract start date of 01/04/17. See Procurement Timetable within the Instructions to Tenderers Document.
The Authority will observe the mandatory Ten (10) day Standstill period prior to the Award of any Contract.
The contract period is for Seven (7) years with options to extend on an annual basis, or other agreed period of time, up to a maximum of Seven (7) further years, making a possible contract period of Fourteen (14) years if all options of extension are exercised by the Authority.
The annual contract value is estimated between 5,000,000 GBP and 6,000,000 GBP.
From IV.2.2)- Time limit for receipt of responses and other administrative information under IV.2).
This section assumes a 2-stage Tender process consisting of a Prequalifying (Stage 1) and a subsequent Invitation to Tender (Stage 2) process, however, it is very important to note that the Tenderer has only one opportunity to submit his bid for both stages. The mandatory date fields in this section assume that the return of Stage 1 (PQQ) will always fall before the date for Stage 2 (Issue of the ITT to the down-selected Tenderers from Stage 1.) and as such, the system will not accept the correct date for the estimated date of dispatch of invitations to tender or to participate to selected candidates of 31st May 2016.
For the purposes of this Tender both system dates written into the advert for the return of Tenders / PQQ and the estimated date of dispatch of Invitations to Tender or to participate to selected candidates are the same – 09th August 2016. There is only one opportunity for the Tenderer to submit his bid for both stages.
The Authority has an objective of awarding a contract at the end of the Initial Tender but reserves the right to enter into negotiations if a satisfactory offer is not made. It is for this reason that the Authority requires that the Tenderers maintain the Tender until 31st March 2017 to cover the eventuality of entering into negotiations and delaying the award of a contract.
Procurement Schedule and Contract Award Dates: See Instructions to Tenderers – Procurement Timetable.
The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
Tenderers should note that the procurement documents are draft documents at this stage, providing indicative information of the Authority's intended approach in the procurement process and are for general information only. The Authority reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=42028
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Tenderer's are invited to submit their proposals for Community Benefits under Method Statement 14 of the Tender Documents.
(WA Ref:42028)
VI.4) Procedures for review
VI.4.1) Review body
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Telephone: +44 1656664529
VI.5) Date of dispatch of this notice
01/06/2016