Prior information notice
This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
Grŵp Cynefin
Ty Silyn, Y Sgwar, Penygroes
Caernarfon
LL54 6LY
UK
Contact person: Gwen Thomas
Telephone: +44 3001112122
E-mail: procurement@grwpcynefin.org
Fax: +44 1286881141
NUTS: UKL
Internet address(es)
Main address: http://www.grwpcynefin.org
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Catering Services at Extra Care Scheme Sites
II.1.2) Main CPV code
55520000
II.1.3) Type of contract
Services
II.1.4) Short description
Grŵp Cynefin are currently seeking the provision of Catering Services at all five of our Extra Care Scheme sites.
II.1.5) Estimated total value
Value excluding VAT:
2 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL11
UKL12
UKL13
II.2.4) Description of the procurement
Grŵp Cynefin are currently seeking the provision of Catering Services at all five of our extra care scheme sites to ensure that all our residents receive a daily high quality lunch and the following daily choices must be offered:
- A choice of two hot main dishes with accompanying and appropriate fresh vegetables or salad and potatoes or rice or pasta.
- Dishes catering for all dietary requirements with accompanying and appropriate fresh vegetables or salad and potatoes or rice or pasta.
- A hot or cold dessert or cheese & biscuits or fresh fruit.
In addition, the Service Provider will be expected to provide ad hoc catering services for special events and hospitality for Grŵp Cynefin.
The current number of lunches required at each scheme is estimated as follows:
- Awel y Coleg = 33
- Penucheldre = 33
- Hafod y Gest = 48
- Llys Awelon = 21
- Awel y Dyffryn = Unknown
The estimated number of lunches per day will vary from time to time depending on the number of tenants per apartment. Awel y Dyffryn is a new scheme comprising of 66 apartments and we are currently unaware of how many tenants will be residing at the scheme. The Penucheldre scheme differs from the other schemes in that a waiter service is operated.
Grŵp Cynefin are currently at the very early stages of extending Llys Awelon with the proposed extension adding a further 35 apartments to the current scheme. If the proposed extension does become occupied within the lifetime of this contract, Grŵp Cynefin will seek to add the provision of catering services for the additional tenants to this contract.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
A possible extension of 24 months will be considered.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date:
09/04/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.5) Scheduled date for start of award procedures
19/04/2021
Section VI: Complementary information
VI.3) Additional information
All expressions of interest must be sent via email to procurement@grwpcynefin.org
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=108480.
(WA Ref:108480)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
04/03/2021