Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
E-mail: owen.rees3@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Replacement of the Greenvale Sorting System and Monorail Control Upgrade
Reference number: NWSSP-OJEU-54817
II.1.2) Main CPV code
39713200
II.1.3) Type of contract
Supplies
II.1.4) Short description
Replacement of Laundry services' soiled sorting system and monorail control upgrade.
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Green Vale Laundry
Llanfrechfa Grange
Cwmbran
Torfaen
NP44 8YN
II.2.4) Description of the procurement
The NHS Wales Shared Services Partnership (NWSSP) Greenvale Laundry Services soiled sorting system was installed in 1991 and has undergone a control upgrade around the year 2000. The system requires a replacement as it has gone past its expected life cycle with some parts now obsolete.
The soiled monorail system feeding the three continuous batch washers (CBW’s) has 130 bags on the system was installed in 1991 and had an upgrade in 2012 along with the clean monorail system which has 35 active bags, where the clean work out of the Dryer’s discharge. The Programmable Logic Controller (PLC) hardware for these systems are the original units and are now considered obsolete as they have exceeded their expected life cycle.
The contractor must supply and install a new 24 drop station sorting system which is compatible with the current sorting conveyors onsite and soiled monorail system. There must be an installation of a new PLC control for the sorting system which must be interfaced to the controls of the monorail system.
The soiled monorail system requires new PLC controls for the existing track and bag system in place. The controls must have a computer interface which can allow a view and control of the whole track system and sorting system.
The clean monorail system requires new PLC controls for the existing track and bag system in place. The controls must have a computer interface which can allow a view and control of the whole track system.
Any current wiring which is damaged or in poor condition will need replacing.
The PLC for both the soiled and clean monorail system must be able to communicate with each other and a view of the opposed system can be viewed from the opposite computer.
Each system must be equipped with a 4G router to allow online support if required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 4
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/12/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
04/12/2023
Local time: 15:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the Procurement documents and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed responses after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of NWWSP Laundry Services.
7. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the itt_106705
8. Contract must be completed by the 31st March 2024
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136118
(WA Ref:136118)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1.
Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.
VI.5) Date of dispatch of this notice
03/11/2023