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Speculative Notice

Support, Maintenance and Development of Learning Management System

  • First published: 03 September 2020
  • Last modified: 03 September 2020
  • Record interest

     

  • This file may not be fully accessible.

  •  

Contents

Summary

OCID:
ocds-kuma6s-103788
Published by:
Chwarae Teg
Authority ID:
AA0901
Publication date:
03 September 2020
Deadline date:
-
Notice type:
Speculative Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Chwarae Teg currently have a Learning Management System (Moodle) contract in place and is due to expire end of December 2020. Consequently, Chwarae Teg are required to undertake a procurement exercise to contract with a provider for ongoing hosting, support, maintenance and development for the Learning Management System (LMS). The anticipated period of the contract award will be 30 months, commencing 1st January 2021 through to 31st June 2023. The LMS is our main tool for capturing and managing the training records of our participants and employees. Chwarae Teg wish to continue to use Moodle as our main LMS operating system incorporating web conferencing software (currently Big Blue Button (BBB) to facilitate virtual classroom delivery. Objectives: • Development and implementation of our LMS to support expansion of our virtual delivery and online offer to clients and internal staff. • Advice and guidance around appropriate solutions to ensure our platform continues to keep pace and expand in line with organisational objectives. • A programme of upgrading that ensures full functionality of the platform in order to meet client and organisational objectives • Reporting mechanisms to inform users and staff. • Continuous improvement

Full notice text

Speculative Notice – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Chwarae Teg

1st Floor Anchor Court, Keen Road,

Cardiff

CF24 5JW

UK

Julie Stenlake

+44 2920462745


http://www.cteg.org.uk

1.2

Address from which further information may be obtained


Chwarae Teg

1st Floor Anchor Court, Keen Road,

Cardiff

CF24 5JW

UK


+44 2920462745


http://www.cteg.org.uk

2 Contract Details

2.1

Title

Support, Maintenance and Development of Learning Management System

2.2

Description of the goods or services required

Chwarae Teg currently have a Learning Management System (Moodle) contract in place and is due to expire end of December 2020.

Consequently, Chwarae Teg are required to undertake a procurement exercise to contract with a provider for ongoing hosting, support, maintenance and development for the Learning Management System (LMS).

The anticipated period of the contract award will be 30 months, commencing 1st January 2021 through to 31st June 2023.

The LMS is our main tool for capturing and managing the training records of our participants and employees.

Chwarae Teg wish to continue to use Moodle as our main LMS operating system incorporating web conferencing software (currently Big Blue Button (BBB) to facilitate virtual classroom delivery.

Objectives:

• Development and implementation of our LMS to support expansion of our virtual delivery and online offer to clients and internal staff.

• Advice and guidance around appropriate solutions to ensure our platform continues to keep pace and expand in line with organisational objectives.

• A programme of upgrading that ensures full functionality of the platform in order to meet client and organisational objectives

• Reporting mechanisms to inform users and staff.

• Continuous improvement

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=103788.

2.3

Notice Coding and Classification

48000000 Software package and information systems
48100000 Industry specific software package
48600000 Database and operating software package
48700000 Software package utilities
48800000 Information systems and servers
48900000 Miscellaneous software package and computer systems
72000000 IT services: consulting, software development, Internet and support
72100000 Hardware consultancy services
72200000 Software programming and consultancy services
72210000 Programming services of packaged software products
72220000 Systems and technical consultancy services
72230000 Custom software development services
72240000 Systems analysis and programming services
72250000 System and support services
72260000 Software-related services
72300000 Data services
72320000 Database services
72321000 Added-value database services
72322000 Data management services
72330000 Content or data standardization and classification services
72500000 Computer-related services
72510000 Computer-related management services
72540000 Computer upgrade services
72590000 Computer-related professional services
72600000 Computer support and consultancy services
72610000 Computer support services
72611000 Technical computer support services
1000 WALES
1010 West Wales and The Valleys
1011 Isle of Anglesey
1012 Gwynedd
1013 Conwy and Denbighshire
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1017 Bridgend and Neath Port Talbot
1018 Swansea
1020 East Wales
1021 Monmouthshire and Newport
1022 Cardiff and Vale of Glamorgan
1023 Flintshire and Wrexham
1024 Powys

3 Administrative Information

3.1

Reference number attributed to the notice by the contracting authority

AN2032

3.2

Estimated Start of the Award Procedure

 01-01-2021

4 Other Information

4.1

Additional Information

This is not an Invitation to Tender and we will not accept any proposals offered in response to this PIN.

(WA Ref:103788)

Relates to the following project/programme financed by EU Community Funds: Agile Nation 2

4.2

Download Additional Documentation

RFI Support, Maintenance & Development of LMS
Appendix 1 - Outline LMS tab Structure and Purpose July 2020
Appendix 2 - Non-Disclosure Agreement

4.3

Publication date of this notice

 03-09-2020

Coding

Commodity categories

ID Title Parent category
72321000 Added-value database services Database services
72600000 Computer support and consultancy services IT services: consulting, software development, Internet and support
72610000 Computer support services Computer support and consultancy services
72540000 Computer upgrade services Computer-related services
72510000 Computer-related management services Computer-related services
72590000 Computer-related professional services Computer-related services
72500000 Computer-related services IT services: consulting, software development, Internet and support
72330000 Content or data standardization and classification services Data services
72230000 Custom software development services Software programming and consultancy services
72322000 Data management services Database services
72300000 Data services IT services: consulting, software development, Internet and support
48600000 Database and operating software package Software package and information systems
72320000 Database services Data services
72100000 Hardware consultancy services IT services: consulting, software development, Internet and support
48100000 Industry specific software package Software package and information systems
48800000 Information systems and servers Software package and information systems
72000000 IT services: consulting, software development, Internet and support Computer and Related Services
48900000 Miscellaneous software package and computer systems Software package and information systems
72210000 Programming services of packaged software products Software programming and consultancy services
48000000 Software package and information systems Computer and Related Services
48700000 Software package utilities Software package and information systems
72200000 Software programming and consultancy services IT services: consulting, software development, Internet and support
72260000 Software-related services Software programming and consultancy services
72250000 System and support services Software programming and consultancy services
72240000 Systems analysis and programming services Software programming and consultancy services
72220000 Systems and technical consultancy services Software programming and consultancy services
72611000 Technical computer support services Computer support services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
03 September 2020
Notice type:
Speculative Notice
Authority name:
Chwarae Teg
Publication date:
17 November 2020
Deadline date:
02 December 2020 00:00
Notice type:
Contract Notice
Authority name:
Chwarae Teg
Publication date:
05 January 2021
Notice type:
Contract Award Notice
Authority name:
Chwarae Teg

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
03/09/2020 11:42
Response Method - Updated
Dear Suppliers,

This information supersede the previous response method.

Please ensure that you send your responses to tenders@chwaraeteg.com.

03/09/2020 15:27
ADDED FILE: Response Method - Update
RFI to be submitted to tenders@chwaraeteg.com
15/09/2020 11:43
Opportunity Briefing
Dear Suppliers

Thank you for your expression of interest in the support, maintenance and development of the Learning Management System. This is a gentle reminder that the closing date to confirm your attendance for the opportunity briefing is Wednesday 23rd September. If there are any queries, please do not hesitate to contact me at tenders@chwaraeteg.com
22/09/2020 14:23
ADDED FILE: Revised Timescales
Revised Timescales
22/09/2020 14:24
Revised Timescales
Dear Suppliers,

Due to limited staff capacity, we have decided to omit the supplier 1-2-1 meetings and instead provide the opportunity briefing with Q&A session at the end (on 13th October - time to be confirmed).

Please see attached additional document uploaded for revised dates. If you would like to attend the briefing and Q&A, please email tenders@chwaraeteg.com
06/10/2020 09:17
ADDED FILE: Plugins
List of Plugins
06/10/2020 09:21
Questions sent from a supplier via email
• Please provide a list of all 36 additional plugins? We require this detail in order to understand what can be supported. - we have uploaded a list of plugins within the 'Additional Documents' section which are able to download for your perusal.

• Please provide details of the database type? "Access database" does not provide the detail required. It may be MySQL or an equivalent. Please confirm? - Our previous answer still applies – this is provided by current contractor and we will need to confirm with them - I have emailed and will need to await a response, this will be covered as part of the presentation.

• Please also confirm the requirement to move to a new host, away from Pembrokeshire College? - Subject to successful tender process this would be required.
06/10/2020 10:40
Database Type
The Moodle uses MySql – current provider uses MS Access to create the import files.
07/10/2020 08:11
ADDED FILE: Deadline Extension
Revised Timescale

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf395.72 KB
This file may not be accessible.
pdf
pdf1.05 MB
This file may not be accessible.
pdf
pdf611.23 KB
This file may not be accessible.
pdf
pdf136.62 KB
This file may not be accessible.
pdf
pdf44.74 KB
This file may not be accessible.
pdf
pdf456.44 KB
This file may not be accessible.
pdf
pdf615.55 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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