CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Library Digitisation Workflow Management Tool [updated]

2.2

Description of the goods or services required

The National Library of Wales digitisation programme has been running since 1999. Millions of items from its varied collections have now been digitised and made freely available online this includes:

• Over 1 million pages of newspapers

• Over 1 million pages of journals and periodicals

• Millions of pages of monographs

• Hundreds of thousands of photographs

• Tens of thousands of manuscript folios

• Tens of thousands of paintings, maps and other graphic items

• Over 1 million archival items

• Thousands of hours of AV material

Until now the library has been using a number of individual workflow tools to manage & process images and metadata to support its digitisation programme. To expand its programme to include a wider variety of content types, the library is seeking to acquire a new workflow tool to facilitate remote working, build efficiency into its processes and prepare items for ingest into its fedora-based repository.

The digitisation workflow management tool should streamline the process of digitising NLW collections enabling users to input digital images, process them with OCR, and export METS/PCDM documents with ALTO-formatted OCR, structural metadata, and derivative files in JP2 format.

The tool should feature an easy-to-use web-based interface that is platform-independent and able to import descriptive metadata via Z39.50 or tagging with unique IDs

Additionally, it will offer basic adjustments such as de-skewing and tonal adjustments and allow the user to manipulate imported images

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144902.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The value of the project is estimated at £65,000. However, suppliers are invited to offer extra years of technical support on top of the initial 3 years for an additional fixed cost.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please see attached terms and conditions

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:144902)

5.2

Additional Documentation

5.3

Publication date of this notice