Skip to main content

We've saved some files called cookies on your device. These cookies are:

  • essential for the site to work
  • to help improve our website by collecting and reporting information on how you use it

We would also like to save some cookies to help tailor communications.

BETA
You're viewing an updated version of this service - your feedback will help us to improve it.

02 Contract Notice

Provision of Tyres & Associated Services

  • First published: 03 April 2024
  • Last modified: 03 April 2024

Contents

Summary

OCID:
ocds-kuma6s-140283
Published by:
Vale of Glamorgan Council
Authority ID:
AA0275
Publication date:
03 April 2024
Deadline date:
07 May 2024
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The Vale of Glamorgan Council requires the supply and fit of vehicle tyres and associated services. The Council’s vehicle fleet comprises approximately 325 vehicles and includes, inter alia, cars, vans, minibuses, LGVs, plant and ride-on mowers. Vehicles operate from the Council’s depot at The Alps in Wenvoe, Cardiff CF5 6AA, and from various locations within the Vale of Glamorgan, Bridgend and Cardiff. Vehicles travel predominantly within the Vale of Glamorgan and surrounding areas but may travel throughout the U.K. On occasion, vehicles require supply and fit of replacement tyres, supply and fit of tubeless valves, tyre pressure monitoring valves, wheel balancing, puncture repairs and wheel alignment. CPV: 34350000, 34351000, 34351100, 34352000, 34352100, 34352200, 50116500.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Vale of Glamorgan Council

Civic Offices, Holton Road

BARRY

CF63 4RU

UK

Telephone: +44 1446700111

E-mail: corporateandtransport@cardiff.gov.uk

NUTS: UKL22

Internet address(es)

Main address: http://www.valeofglamorgan.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.Sell2Wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.Sell2Wales.gov.wales


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://www.Sell2Wales.gov.wales


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Tyres & Associated Services

II.1.2) Main CPV code

34350000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Vale of Glamorgan Council requires the supply and fit of vehicle tyres and associated services. The Council’s vehicle fleet comprises approximately 325 vehicles and includes, inter alia, cars, vans, minibuses, LGVs, plant and ride-on mowers.

Vehicles operate from the Council’s depot at The Alps in Wenvoe, Cardiff CF5 6AA, and from various locations within the Vale of Glamorgan, Bridgend and Cardiff. Vehicles travel predominantly within the Vale of Glamorgan and surrounding areas but may travel throughout the U.K.

On occasion, vehicles require supply and fit of replacement tyres, supply and fit of tubeless valves, tyre pressure monitoring valves, wheel balancing, puncture repairs and wheel alignment.

II.1.5) Estimated total value

Value excluding VAT: 800 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

34351000

34351100

34352000

34352100

34352200

50116500

II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

The Vale of Glamorgan Council requires the supply and fit of vehicle tyres and associated services (“the Services”). Any future agreement will be in the form of a contract and will operate for a period of two years with the option of extending for up to an additional one plus one year, should this be favourable to both parties.

The Council’s vehicle fleet comprises approximately 325 vehicles and includes, inter alia, cars, vans, minibuses, LGVs, plant and ride-on mowers.

Vehicles operate from the Council’s depot at The Alps in Wenvoe, Cardiff CF5 6AA, and from various locations within the Vale of Glamorgan, Bridgend and Cardiff. Vehicles travel predominantly within the Vale of Glamorgan and surrounding areas but may travel throughout the U.K.

On occasion, vehicles require supply and fit of replacement tyres, supply and fit of tubeless valves, tyre pressure monitoring valves, wheel balancing, puncture repairs and wheel alignment.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 800 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The Council retains the option of extending for up to an additional one plus one year, should this be favourable to both parties, for a total contract length of 4 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/05/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 07/05/2024

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

6 months before contract end date

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=140283.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:140283)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

03/04/2024

Coding

Commodity categories

ID Title Parent category
34352000 Heavy-duty tyres Tyres for heavy/light-duty vehicles
34351000 Light-duty tyres Tyres for heavy/light-duty vehicles
50116500 Tyre repair services, including fitting and balancing Maintenance and repair services related to specific parts of vehicles
34352200 Tyres for buses Heavy-duty tyres
34350000 Tyres for heavy/light-duty vehicles Parts and accessories for vehicles and their engines
34351100 Tyres for motor cars Light-duty tyres
34352100 Tyres for trucks Heavy-duty tyres

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
03 April 2024
Deadline date:
07 May 2024 00:00
Notice type:
02 Contract Notice
Authority name:
Vale of Glamorgan Council
Publication date:
28 May 2024
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Vale of Glamorgan Council

About the buyer

Main contact:
corporateandtransport@cardiff.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
04/04/2024 15:40
ADDED FILE: Clarification Log
Clarification Log - Document Containing questions to the authority and their subsequent responses.
08/04/2024 13:55
ADDED FILE: Clarification Log - 08/04/2024
Good afternoon,

Please see the most up to date clarification log.

Kind regards

Matt Hocking
10/04/2024 12:51
Clarification Log 10/04/2024
Please see attached the latest clarification log
10/04/2024 12:53
ADDED FILE: Clarification Log 10/04/2024
Clarification log
10/04/2024 12:54
ADDED FILE: List of Vehicles by Site
List of Vehicles by Site
23/05/2024 10:03
ADDED FILE: Contract Award Letter
Contract Award Letter notifying the successful bidder.
29/05/2024 09:11
REPLACED FILE: Award Letter
Contract Award Letter notifying the successful bidder.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf676.13 KB
This file may not be accessible.
pdf
pdf371.85 KB
This file may not be accessible.
pdf
pdf187.51 KB
This file may not be accessible.
pdf
pdf516.31 KB
This file may not be accessible.
pdf
pdf89.98 KB
This file may not be accessible.
doc
doc59.50 KB
This file may not be accessible.
docx
docx14.05 KB
This file may not be accessible.
pdf
pdf84.73 KB
This file may not be accessible.
pdf
pdf493.78 KB
This file may not be accessible.
xlsx
xlsx122.29 KB
This file may not be accessible.
xlsx
xlsx31.25 KB
This file may not be accessible.
docx
docx32.13 KB
This file may not be accessible.
pdf
pdf478.96 KB
This file may not be accessible.
xlsx
xlsx31.52 KB
This file may not be accessible.

Replaced documents

doc
265.00 KB

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.