CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Framework Agreement For The Provision Of Thin Surfacing Schemes

2.2

Description of the goods or services required

The Council’s intention is to enter into a Framework Agreement with 1 Provider.

Only the first ranked supplier will be awarded a place on this framework agreement, therefore any “Call-Off” will be given to the awarded tenderer.

The annual carriageway resurfacing programme is expected to consist of approximately >10 linear kilometres of surface treatment works spread across the county. These sites could be located anywhere within the County Borough from Pontardulais in the West, to Birchgrove / Llansamlet in the East and Mawr in the North to the Gower Peninsula in the South.

The Contractor is expected to lay HAPAS approved thin surfacing materials, unless alternatives are approved by the Planned Maintenance leader. The annual programme of works will determined by March each year and then issued to the Contractor for an early start in April.

Individual schemes will be issued via Orders, the format of which is included in the Specification document. Work is expected to total approximately £500,000 per annum; however, turnover and scope is not guaranteed and is subject to change based upon reactive requirements.

Bituminous surfacing materials shall be produced in plants that are registered to the BS EN ISO 9001: 2000 ‘Sector Scheme for the Production of Asphalt Mixes’. The Specification referred to in the Tender shall be the 'Specification for Highway Works', published by The Stationary Office, March 1998, and subsequent amendments as Volume 1 of the Manual of Contract Documents for Highway Works

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=139031

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

See Tender Documentation

3 Conditions for Participation

3.1

Minimum standards and qualification required

The Council’s intention is to enter into a Framework Agreement with 1 Provider.

Only the first ranked supplier will be awarded a place on this framework agreement, therefore any “Call-Off” will be given to the awarded tenderer.

All the schemes will be presented to the Contractor at the start of the Financial Year and the Contractor is expected to walk through each scheme and provide an estimate of the costs and detailed Traffic Management proposals.

The Specification referred to in the Tender shall be the 'Specification for Highway Works', published by The Stationary Office, March 1998, and subsequent amendments as Volume 1 of the Manual of Contract Documents for Highway Works

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCS/23/191

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Thanks

(WA Ref:139031)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice