Summary

OCID:: ocds-kuma6s-112059
Published by:: Bron Afon Community Housing Ltd
Authority ID:: AA0811
Publication date:: 03 August 2021
Deadline date:: 08 September 2021
Notice type:: 02 Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Bron Afon is seeking to establish a multi provider multi-Lot Framework Agreement (‘Framework Agreement’) for the provision of works to supplement provision by its own direct labour organisation (‘DLO’). CPV: 45453100, 45211100, 45211100, 45211100, 45310000, 45211100, 45333000, 39715000, 45330000, 45331000, 45260000, 45233252, 45233141, 45233142, 45233260, 45421100, 45232451, 45211100, 45211100.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Bron Afon Community Housing Ltd

Ty Bron Afon, William Brown Close, Llantarnam Industrial Park

Cwmbran

NP44 3AB

Contact person: Kelly Allen

Telephone: +44 7463827198

E-mail: procurement@bronafon.org.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.bronafon.org.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0811

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0811

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0811

I.4) Type of the contracting authority

Other: Third Sector Organisation

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

DLO Responsive Repair Contractor Support Framework

Reference number: BA1246

II.1.2) Main CPV code

45453100

II.1.3) Type of contract

Works

II.1.4) Short description

II.1.5) Estimated total value

Value excluding VAT: 11 360 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

There is a pre-requisite that providers tendering for Lots 9 and 10 must also tender for a minimum of 1 of the Lots 1 to 8

II.2) Description

Lot No: 1

II.2.1) Title

General Responsive Maintenance

II.2.2) Additional CPV code(s)

45211100

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Across Bron Afons asset base, situated primarily in Torfaen South Wales

II.2.4) Description of the procurement

Multi disciplined general responsive repair and maintenance of housing association asset base. Including but not limited to brick work, concreting, kitchen renewal and replacement and plastering.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 600 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Two year initial term with the option to extend for two further twelve month periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Adaptations

II.2.2) Additional CPV code(s)

45211100

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Across Bron Afons asset base, situated primarily in Torfaen South Wales

II.2.4) Description of the procurement

Provision of responsive adaptation works to housing association asset base. Including but not limited to ramps, steps, door entry systems, grab rails, plumbing, showers and bath aids.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 900 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Two year initial term with the option to extend for two further twelve month periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Electrical Works

II.2.2) Additional CPV code(s)

45211100

45310000

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Across Bron Afons asset base, situated primarily in Torfaen South Wales

II.2.4) Description of the procurement

Provision of specialist responsive electrical works to housing association asset base. Including but not limited to electrical accessories, earthing, volt locating, final circuits, lighting and power supplies, electric heating, testing and ventilation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Two year initial term with the option to extend for two further twelve month periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Gas Works Heating and Plumbing Works

II.2.2) Additional CPV code(s)

45211100

45333000

39715000

45330000

45331000

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Across Bron Afons asset base, situated primarily in Torfaen South Wales

II.2.4) Description of the procurement

Provision of responsive Gas, Heating and Plumbing specialist works to housing association asset base. Including but not limited to boilers, cookers, heating appliances, radiators and storage tanks.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Two year initial term with the option to extend for two further twelve month periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Roofing Works

II.2.2) Additional CPV code(s)

45260000

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Across Bron Afons asset base, situated primarily in Torfaen South Wales

II.2.4) Description of the procurement

Provision of responsive roofing to housing association asset base. Including but not limited to chimneys, asphalt roofing, felt roofing, lead work, guttering, slate roofing , timbers, installation and flues.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Two year initial term with the option to extend for two further twelve month periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Highway Works

II.2.2) Additional CPV code(s)

45233252

45233141

45233142

45233260

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Across Bron Afons asset base, situated primarily in Torfaen South Wales

II.2.4) Description of the procurement

Provision of Grounds and Highway works to housing association asset base. Including but not limited to walls, brickwork, blockwork, manholes, drainage, kerbs, paths and paving, steps and stonework.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Two year initial term with the option to extend for two further twelve month periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Door and Window Works

II.2.2) Additional CPV code(s)

45421100

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Across Bron Afons asset base, situated primarily in Torfaen South Wales

II.2.4) Description of the procurement

Provision of reactive door & window works for the housing association asset base. Including but not limited to door frames, linings, associated ironmongery, skirtings, architraves, glazing and re-glazing.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 220 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Two year initial term with the option to extend for two further twelve month periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Drainage and Ground Works

II.2.2) Additional CPV code(s)

45232451

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Across Bron Afons asset base, situated primarily in Torfaen South Wales

II.2.4) Description of the procurement

Provision of reactive drainage and ground works for housing association asset base. Including but not limited to blockages, drain testing, manholes, pipe work, CCTV surveillance and inspections.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 440 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Two year initial term with the option to extend for two further twelve month periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Voids

II.2.2) Additional CPV code(s)

45211100

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Across Bron Afons asset base, situated primarily in Torfaen South Wales

II.2.4) Description of the procurement

Provision of multi disciplined renovation and repair works to empty dwellings acting as the primary contractor.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 5 400 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Two year initial term with the option to extend for two further twelve month periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There is a pre requisite for this lot that the bidder is also tendering for a minimum of 1 of lots 1 to 8

Lot No: 10

II.2.1) Title

Further Competition for requirements over 25,000GBP

II.2.2) Additional CPV code(s)

45211100

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Across Bron Afons asset base, situated primarily in Torfaen South Wales

II.2.4) Description of the procurement

Provision of multi disciplined repair, maintenance and renovation services acting as primary contractor for projects in excess of GBP25,000. Including but not limited to projects including general building works, gas and electrical works, ground works, highway works, doors and windows, adaptations and empty property renovations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 600 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Two year initial term with the option to extend for two further twelve month periods

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There is a pre requisite for this lot that the bidder is also tendering for a minimum of 1 of lots 1 to 8

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As described within the ITT, section 7 - Detailed description by Lot

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 35

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-015372

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/09/2021

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.7) Conditions for opening of tenders

Date: 03/09/2021

Local time: 13:00

Place:

Electronic

Information about authorised persons and opening procedure:

Bron Afon Procurement Services

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=112902.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

detailed under Section 6.28 within the ITT documents

(WA Ref:112902)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

03/08/2021

Coding

Commodity categories

ID	Title	Parent category
45211100	Construction work for houses	Construction work for multi-dwelling buildings and individual houses
45232451	Drainage and surface works	Ancillary works for pipelines and cables
45310000	Electrical installation work	Building installation work
45333000	Gas-fitting installation work	Plumbing and sanitary works
45331000	Heating, ventilation and air-conditioning installation work	Plumbing and sanitary works
45421100	Installation of doors and windows and related components	Joinery work
45233260	Pedestrian ways construction work	Construction, foundation and surface works for highways, roads
45330000	Plumbing and sanitary works	Building installation work
45453100	Refurbishment work	Overhaul and refurbishment work
45233141	Road-maintenance works	Construction, foundation and surface works for highways, roads
45233142	Road-repair works	Construction, foundation and surface works for highways, roads
45260000	Roof works and other special trade construction works	Works for complete or part construction and civil engineering work
45233252	Surface work for streets	Construction, foundation and surface works for highways, roads
39715000	Water heaters and heating for buildings; plumbing equipment	Electrical domestic appliances

Delivery locations

ID	Description
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
JUL365461: DLO Responsive Repair Contractor Support Framework Publication date: 05 July 2021 Notice type: 01 Prior Information Notice (PIN) Authority name: Bron Afon Community Housing Ltd
AUG368523: DLO Responsive Repair Contractor Support Framework Publication date: 03 August 2021 Deadline date: 08 September 2021 00:00 Notice type: 02 Contract Notice Authority name: Bron Afon Community Housing Ltd
SEP372106: DLO Responsive Repair Contractor Support Framework Publication date: 03 September 2021 Notice type: 14 Corrigendum Authority name: Bron Afon Community Housing Ltd
JUN403371: DLO Responsive Repair Contractor Support Framework Publication date: 29 June 2022 Notice type: 03 Contract Award Notice - Successful Supplier(s) Authority name: Bron Afon Community Housing Ltd

About the buyer

Main contact:: procurement@bronafon.org.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
03/09/2021 11:00	Notice date(s) changed IV.2.2) Time limit Old date: 03/09/2021 12:00 New date: 08/09/2021 12:00 IV.2.7) Conditions for opening of tenders Old date: 03/09/2021 13:00 New date: 08/09/2021 13:00 Short extension issued due requests from suppliers regarding impacts of Covid-19

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.