Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Contact person: Sarah Martin
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IT System for Regulatory and Housing Services
Reference number: MIS/R&H/04-22
II.1.2) Main CPV code
72212482
II.1.3) Type of contract
Services
II.1.4) Short description
Conwy County Borough Council has now awarded a contract for an integrated IT System for the Regulatory and Housing Service.
We currently have a broad spectrum of systems in use within the department, one of these systems is out of contract at the end of December 2022.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
268 600.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72212170
72212331
72212400
72268000
48218000
90714100
30196000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Conwy
II.2.4) Description of the procurement
Conwy County Borough Council has awarded a contract for an integrated IT System for the Regulatory and Housing Service, which comprises of the following service areas:
-Development Management (TBC)
-Building Control (TBC)
-Public Protection
-Environmental Health – which includes:
-Food Safety and Standards
-Health and Safety
-Animal Welfare Licensing
-Housing Enforcement
-Pollution
-Nuisances
-Environmental Monitoring and Control
-Trading Standards
-Licensing
-Land Charges
-Housing Improvement
-Homelessness
-Community Safety (Anti-Social Behaviour)
Regulatory and Housing Services provide a service to the public, consumers, traders, businesses, residents and the local authority. The service requires a modern, up-to-date system that allows them to work in a more efficient and flexible way through the use of modern and innovative means, enabling staff to manage and monitor all aspects of their daily tasks all in one place and to support mobile working.
We currently have a broad spectrum of systems in use within the department, one of these systems is out of contract at the end of December 2022.
The new system must not only support legislative requirements but also allow flexibility to suit the diverse needs of the service and how these might change over time.
It is a requirement to be able to tailor the system to meet the needs of Conwy County Borough Council which will inevitably change over time. We expect to manage and monitor all aspects of workloads easily and be able to report on the information we require in different formats, tailored to our desired audience through a variety of formal reports and dashboards.
It is anticipated that the contract will be 5 years with an option to extend 1yr +1yr.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-009795
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/08/2022
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idox Software Ltd
2nd floor, Waterside 1310,, Arlington Business Park
Theale
RG74SA
UK
Telephone: +44 8703337101
Fax: +44 8703337131
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 268 600.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:124213)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
23/08/2022