Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Contact person: Sarah Martin
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IT System for Regulatory and Housing Services
II.1.2) Main CPV code
72212482
II.1.3) Type of contract
Services
II.1.4) Short description
Conwy County Borough Council is looking to procure an integrated IT System for the Regulatory and Housing Service.
We currently have a broad spectrum of systems in use within the department, one of these systems is out of contract at the end of December 2022.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72212170
72212331
72212400
72268000
48218000
90714100
30196000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Conwy
II.2.4) Description of the procurement
Conwy County Borough Council is looking to procure an integrated IT System for the Regulatory and Housing Service, which comprises of the following service areas:
-Development Management (Planning)
-Building Control
-Public Protection
-Environmental Health – which includes:
-Food Safety and Standards
-Health and Safety
-Animal Welfare Licensing
-Housing Enforcement
-Pollution
-Nuisances
-Environmental Monitoring and Control
-Trading Standards
-Licensing
-Land Charges
-Housing Improvement
-Homelessness
-Community Safety (Anti-Social Behaviour)
Regulatory and Housing Services provide a service to the public, consumers, traders, businesses, residents and the local authority. The service requires a modern, up-to-date system that allows them to work in a more efficient and flexible way through the use of modern and innovative means, enabling staff to manage and monitor all aspects of their daily tasks all in one place and to support mobile working.
We currently have a broad spectrum of systems in use within the department, one of these systems is out of contract at the end of December 2022 and as such we have a legal requirement to go out to tender for a IT System. This system has been in place for over 10 years and a number of processes have been embedded within service areas to ensure good practices, which we aim to continue and continually improve into the future.
The system must not only support legislative requirements but also allow flexibility to suit the diverse needs of the service and how these might change over time.
It is a requirement to be able to tailor the system to meet the needs of Conwy County Borough Council which will inevitably change over time. We expect to manage and monitor all aspects of workloads easily and be able to report on the information we require in different formats, tailored to our desired audience through a variety of formal reports and dashboards.
It is anticipated that the contract will be 5-7 years but this will be confirmed in future notices.
II.3) Estimated date of publication of contract notice:
04/04/2022
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=117029.
(WA Ref:117029)
VI.5) Date of dispatch of this notice
13/01/2022