Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
E-mail: NPSconstructionandFM@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://nps.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: National Contracting Body
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning and Janitorial Materials and Washroom Services
Reference number: NPS-CFM-0099-19
II.1.2) Main CPV code
39830000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply of cleaning & janitorial materials and apparatus and the provision of washroom and air freshener services.
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
General Cleaning and Janitorial Materials
II.2.2) Additional CPV code(s)
39830000
39525800
39224300
39800000
24959000
39224000
33763000
33760000
19640000
18930000
39831300
39831600
24455000
24000000
39812300
39525810
33711900
33771100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Supply of a range of cleaning and janitorial materials and apparatus including but not limited to:
cleaning chemicals, air freshening sprays, packaged paper products, cleaning equipment, brooms (handles and heads), disposable gloves, refuse sacks, feminine hygiene products and cleaning cloths.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
11 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Washroom Services
II.2.2) Additional CPV code(s)
85142300
39532000
39530000
39224340
39514300
39721320
98341130
90513000
90524000
90524100
90524200
90524300
90524400
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Provision of Washroom Services including but not limited to:
collection and disposal of sanitary bins; rental of floor mats; rental of roller towels; nappy, clinical, medical and incontinence waste collection and disposal; medical sharp collection and disposal; offensive waste collection and disposal; hand dryers and washroom equipment
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
960 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Air Freshener Services
II.2.2) Additional CPV code(s)
39811100
39811110
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Provision of air freshener Services - supply and maintenance of air freshener units
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 51
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 178-432887
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2020
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/01/2020
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
estimated timescale from this procurement would be March 2024
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
8.3 The etender wales project number for this tender exercise is 43341. Within the project there are four separate invitation to tenders (ITT) as follows:
8.3.1 Itt_79319 – Qualification Questionnaire – All bidders must complete this section of the ITT irrespective of which lot they are bidding for. The information documents for the tender can be located within this ITT.
8.3.2 Itt_79313 – Lot 1 – General Cleaning and Building Materials – This section will contain the technical and commercial envelope for this lot only. Only to be completed by bidders for Lot 1.
8.3.3 Itt_79316 – Lot 2 – Washroom Services - This section will contain the technical and commercial envelope for this lot only. Only to be completed by bidders for Lot 2.
8.3.4 Itt_79318 – Lot 3 - This section will contain the technical and commercial envelope for this lot only. Only to be completed by bidders for Lot 3.
Over 73 public sector organisation in Wales have committed to the NPS in principle, including all Local Authorities, NHS bodies, Welsh Government, Welsh Government Sponsored Bodies, the Police, Fire and Rescue Services, Higher and Further Education.
In accordance with Regulation 33(5) of the Public Contracts Regulations 2015, these procedures for awarding call-off contracts under the framework may be applied only between the contracting authorities clearly identified in the tender documentation.
A copy of this list has been uploaded in the Supplier Attachment area of the ITT at the time the notice was published to ensure compliance with the requirements of the Public Contracts Regulations.
The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of the framework.
NOTE: The authority is using eTenderwales to carry out this procurement process.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=97624
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As criteria stated in procurement documents.
(WA Ref:97624)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
E-mail: NPSConstructionandFM@gov.wales
Internet address(es)
URL: http://npswales.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
E-mail: NPSConstructionandFM@gov.wales
VI.5) Date of dispatch of this notice
09/12/2019