Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hafod Housing
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
UK
Contact person: Briony Phillips
E-mail: briony.phillips@hafod.org.uk
NUTS: UKL22
Internet address(es)
Main address: https://www.hafod.org.uk/contact-us/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Care Home Supplies - Hafod
II.1.2) Main CPV code
33000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Provision of Care Home Supplies broken down over the following Lots:
Lot 1: The supply, delivery and installation of Internal Furniture
Lot 2: The supply and delivery of Furnishings
Lot 3: The supply, delivery, installation, maintenance and repair of Specialist Care Equipment
Lot 4: The supply and delivery of Medical and Health Supplies
Tenderers are invited to submit a Tender in response to any, or all, of the 4 available Lots.
Please note pharmaceuticals are not a requirement of this tender.
II.1.5) Estimated total value
Value excluding VAT:
3 420 989.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 4 lots
II.2) Description
Lot No: 1
II.2.1) Title
The supply, delivery and installation of Internal Furniture
II.2.2) Additional CPV code(s)
39100000
39140000
39143000
39143100
39143200
39143300
39156000
II.2.3) Place of performance
NUTS code:
UKL22
UKL17
UKL15
UKL16
Main site or place of performance:
South Wales
II.2.4) Description of the procurement
Hafod are seeking to appoint suitable supplier/s to supply, delivery and install (where requested) internal furniture to approximately 28 Hafod end-user facilities in the South Wales region. Colleagues will purchase items off the contract/s as and when required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Product Evaluation
/ Weighting: 10
Quality criterion: Service
/ Weighting: 30
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
733 969.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract duration will be a 7 year term, with an initial 3 year term and an option to extend, at Hafod’s sole discretion, by a further 2 + 2 year periods based on supplier performance and external factors.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
The supply and delivery of Furnishings
II.2.2) Additional CPV code(s)
39516100
39298900
39515100
39512000
39513000
39514100
38622000
II.2.3) Place of performance
NUTS code:
UKL17
UKL22
UKL16
UKL15
Main site or place of performance:
South Wales
II.2.4) Description of the procurement
Hafod are seeking to appoint suitable contactor/s to supply and deliver internal furnishings to approximately 22 Hafod end-user facilities in the South Wales region. Colleagues will purchase items off the contract as and when required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 30
Quality criterion: Product Evaluation
/ Weighting: 10
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
152 630.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract duration will be a 7 year term, with an initial 3 year term and an option to extend, at Hafod’s sole discretion, by a further 2 + 2 year periods based on supplier performance and external factors
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
The supply, delivery, installation, maintenance and repair of Specialist Care Equipment
II.2.2) Additional CPV code(s)
33192600
33100000
39143112
33192100
50421000
51410000
39541220
42416300
33192000
51400000
II.2.3) Place of performance
NUTS code:
UKL17
UKL15
UKL16
UKL22
Main site or place of performance:
South Wales
II.2.4) Description of the procurement
Hafod are seeking to appoint suitable contactor/s to supply, deliver Specialist Care Equipment to approximately 22 Hafod end-user facilities in the South Wales region. Colleagues will purchase items off the contract as and when required. Installation, maintenance and repair services are also required against some items.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 30
Quality criterion: Product Evaluation
/ Weighting: 10
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
2 250 260.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract duration will be a 7 year term, with an initial 3 year term and an option to extend, at Hafod’s sole discretion, by a further 2 + 2 year periods based on supplier performance and external factors.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
The supply and delivery of Medical and Health Supplies
II.2.2) Additional CPV code(s)
33000000
33141320
33141114
33141115
33140000
33141623
II.2.3) Place of performance
NUTS code:
UKL22
UKL17
UKL15
UKL16
Main site or place of performance:
South Wales
II.2.4) Description of the procurement
Hafod are seeking to appoint suitable contactor/s to supply deliver Medical & Health Supplies to approximately 22 Hafod end-user facilities in the South Wales region. Colleagues will purchase items off the contract as and when required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service
/ Weighting: 30
Quality criterion: Product Evaluation
/ Weighting: 10
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
284 130.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract duration will be a 7 year term, with an initial 3 year term and an option to extend, at Hafod’s sole discretion, by a further 2 + 2 year periods based on supplier performance and external factors.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/03/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
11/03/2022
Local time: 14:00
Place:
Sell2Wales Postbox
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=118484.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:118484)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
09/02/2022