Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
UK
Telephone: +44 1970632800
E-mail: kathleen.miles-evans@llgc.org.uk
Fax: +44 1970615709
NUTS: UKL1
Internet address(es)
Main address: www.llgc.org.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Welsh Government Sponsered Body
I.5) Main activity
Other: National Library and Archive
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
35mm/16mm cinematographic film scanners for archival use
II.1.2) Main CPV code
32330000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The National Library of Wales is seeking to expand its current audio-visual scanning facility with the addition of 2 (or possibly 3) new 35mm/16mm cinematographic film scanners suitable for archival use.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
305 543.18
GBP
II.2) Description
II.2.2) Additional CPV code(s)
32330000
32321100
32321200
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
National Library of Wales, Aberystwyth
II.2.4) Description of the procurement
The National Library of Wales is seeking to expand its current audio-visual scanning facility with the addition of 2 (or possibly 3) new 35mm/16mm cinematographic film scanners suitable for archival use.
Tenders will be requested for the Supply, Installation, Training and Maintenance of the scanners.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
Tenderers should provide a costing for the following options:
a. Year 4 support and maintenance of equipment provided under the Lump Sum Fee.
b. Year 5 support and maintenance of equipment provided under the Lump Sum Fee.
c. An additional 16mm scanner to the specification provided above, including delivery, commissioning and 3 years’ support and maintenance
d. Year 4 support and maintenance for additional 16mm scanner
e. Year 5 support and maintenance for additional 16mm scanner
f. An additional 35mm scanner to the specification provided above, including delivery, commissioning and 3 years’ support and maintenance
g. Year 4 support and maintenance for additional 35mm scanner
h. Year 5 support and maintenance for additional 35mm scanner
The Optional Sums are not taken into consideration in the tendering competition, but the Library may choose to order items from the Optional Sums of the winning tender.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-027734
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/12/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DVSS Limited
4 Eriswell Close, Lower Earley
Reading
RG63AY
UK
Telephone: +44 7768414638
E-mail: gregory.holland@hotmail.co.uk
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 305 543.18
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Responses can be received in either Welsh or English / Gellir derbyn ymatebion yn Gymraeg neu yn Saesneg.
NLW Terms and Conditions will apply / Mae Telerau ac Amodau LLGC yn berthnasol.
(WA Ref:118676)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/02/2022