CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Contract for the 3G Playing Surface and Associated Works at Olchfa Comprehensive School, Swansea

2.2

Description of the goods or services required

The proposed development site is located at:

Olchfa Comprehensive School

301 Gower Rd,

Sketty,

Swansea

SA2 7AA

The rugby/football pitch layout is shown on drawing GTC00642 SK01 Rev B. The works are to include, but not

Construction of an 115 x 75m WORLD RUGBY, IRB Clause 22 & FIFA Quality standard 3G

Rugby / Football pitch. Accreditation to World Rugby Regulation 22 and EN 15330-1

The proposed development area is located directly to the south of the school buildings. The

proposal is to convert and existing natural turf training area into a 115 x 75m 3G synthetic turf for

rugby which is also suitable for football use. The pitch will have a goal recessed end for goal storage.

The intention is to connect a new pitch drainage system into this outlet chamber with a restricted

discharge rate. Attenuation of drainage water will be undertaken in the stone sub-base used as a

formation to the pitch construction.

The site investigation has shown that there is a layer of potentially expandable slag material present

close to the existing surface. A proportion of this material may need to be removed off site and it is

classified as hazardous waste. A provisional sum allowance has been made if this is required. The

Earth Science Partnership geotechnical investigation has shown that the slag material has the

capacity to expand by approximately 1% when wetted for a prolonged period. They have therefore

recommended that the material is covered with an impermeable membrane to reduce the risk of

any expansion.

The appointed contractor will therefore be required to design and install an impermeable membrane

system to be installed over the formation and through the drain lines and under fencing. The area

to be covered is the pitch and goal storage area footprint including the external mowing strips.

Pitch drainage water will need to be attenuated under the pitch footprint therefore the membrane

will need to be totally impermeable to prevent ingress of water into the underlying slag material.

The installation of a 250 lux LED floodlighting system and 5 m high rebound fencing will be required.

Tasks will include but not limited to:

Setting out

Undertake access road condition survey

Set up compound area

Spray off topsoil with total herbicide

Strip topsoil and remove off site

Cut and fill formation and access path

Grade subsoil formation

Supply and install drainage system to all work areas

Supply and install silt traps and inspection chambers

Supply and install impermeable membrane with protection geotextiles over graded formation through drain lines

Supply & install geogrid – (Provisional)

Supply and install stone base

Supply and install macadam layer

Supply and install shockpad

Supply and install WORLD RUGBY/FIFA Quality (60mm pile) carpet with sand and SBR crumb infill.

Install goal recess area

Supply install 5m high rebound fencing

Supply and install 250 Lux LED floodlight system

Supply and in stall socketed rugby goal and mobile football goals

Supply and install rubber crumb containment system

Supply and install detox areas at yellow gates

Install access path

Employ WORLD RUGBY / FIFA accredited independent test house to undertake

keystage tests during construction and undertake independent testing of the 3G rugby/football areas to World Rugby and FIFA Quality standards.

Accreditation to World Rugby Regulation 22 and EN 15330-1

Reinstatement of any damage from plant and weather

Reinstate compound areas

Clean roads

Reinstate damage to site access roads

Landscaping works

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=129108

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

See Tender Docs

3 Conditions for Participation

3.1

Minimum standards and qualification required

See Tender Docs

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCS/21/407

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

(WA Ref:129108)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

See Schedule 3 contained in the tender pack

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice