Summary
- OCID:
- ocds-kuma6s-116284
- Published by:
- Caerphilly County Borough Council
- Authority ID:
- AA0272
- Publication date:
- 14 January 2022
- Deadline date:
- 01 February 2022
- Notice type:
- 02 Contract Notice
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
The purpose of this framework agreement is to cover for the provision of annual, seasonal, ad hoc, and long term plant and equipment hire requirements and the purchase of plant and equipment (such as but not limited to Front Wheeled Loaders etc). Hire and purchase encompasses the following service areas “Construction”, “Building”, “Highways and Engineering”, "Traffic Management”, “Winter Maintenance", "Ground Maintenance" and “Other General Maintenance” with and without operators. Delivery of the plant and equipment will be at locations throughout the named participating Authorities, unless otherwise stated by them. This will be specified at the time of order. Further information about the plant type requirements is set out in the Pricing Schedule and Procurement Documents.
CPV: 45500000, 43000000, 60182000, 90620000, 43313200, 16311100, 16311000, 16310000, 43313000, 43200000, 43210000, 43262000, 43325100, 42651000, 44511000, 44512600, 34923000, 34970000, 34972000, 34996100, 45316210, 45316212, 63712710, 50232200, 63712700, 43830000, 31122000, 42122000, 42420000, 43260000, 43262100, 34223300, 42414000, 34928460, 34138000, 34144400, 34920000, 34921000, 34922000, 34928000, 34928110, 34928420, 34992200, 34993000, 34996000, 43312000, 34928310, 34220000, 44211100, 24955000, 44211110, 44613700, 34221000, 34928480, 44613000, 44613400, 44613600, 44613800, 34921100, 34922100, 34924000, 45500000, 43000000, 60182000, 77111000, 77112000, 90620000, 43313200, 16311100, 16311000, 16310000, 43313000, 43200000, 43210000, 43262000, 43325100, 42651000, 44511000, 44512600, 34923000, 34970000, 34972000, 34996100, 45316210, 45316212, 63712710, 50232200, 63712700, 43830000, 31122000, 42122000, 42420000, 43260000, 43262100, 34223300, 42414000, 34928460, 34138000, 34144400, 34920000, 34921000, 34922000, 34928000, 34928110, 34928420, 34992200, 34993000, 34996000, 43312000, 34928310, 34220000, 44211100, 24955000, 44211110, 44613700, 34221000, 34928480, 44613000, 44613400, 44613600, 44613800, 45520000, 77111000, 77112000, 45500000, 60182000, 60181000, 34142000, 34142200, 34142300, 43312000, 43310000, 43312100, 43312200, 43312400, 43312300, 43000000, 90620000, 43313200, 16311100, 16311000, 16310000, 43313000, 43200000, 43210000, 43262000, 43325100, 42651000, 44511000, 44512600, 34923000, 34970000, 34972000, 34996100, 45316210, 45316212, 63712710, 50232200, 63712700, 43830000, 31122000, 42122000, 42420000, 43260000, 43262100, 34223300, 42414000, 34928460, 34138000, 34144400, 34920000, 34921000, 34922000, 34928000, 34928110, 34928420, 34992200, 34993000, 34996000, 34928310, 34220000, 44211100, 24955000, 44211110, 44613700, 34221000, 34928480, 44613000, 44613400, 44613600, 44613800, 43000000, 60182000, 77111000, 77112000, 90620000, 43313200, 16311100, 16311000, 16310000, 43313000, 43200000, 43210000, 43262000, 43325100, 42651000, 44511000, 44512600, 34923000, 34970000, 34972000, 34996100, 45316210, 45316212, 63712710, 50232200, 63712700, 43830000, 31122000, 42122000, 42420000, 43260000, 43262100, 34223300, 42414000, 34928460, 34138000, 34144400, 34920000, 34921000, 34922000, 34928000, 34928110, 34928420, 34992200, 34993000, 34996000, 43312000, 34928310, 34220000, 44211100, 24955000, 44211110, 44613700, 34221000, 34928480, 44613000, 44613400, 44613600, 34923000, 34996100, 34996000, 34970000, 45316212, 34928460, 31122000, 34223300, 34992200, 14212310, 34972000, 45316210, 63712710, 34920000, 34922000, 34924000, 34928000, 34928110, 34928120, 34928200, 34928210, 34928220, 34928230, 34928300, 34928310, 63712700, 34923000, 34920000, 34922100, 34924000, 63712700, 34970000, 34143000, 16700000, 60182000, 77111000, 77112000, 90620000, 43313200, 43313000, 43200000, 43262000, 43325100, 43830000, 42420000, 43260000, 43262100, 34223300, 34138000, 34144400, 34920000, 34921000, 34220000.
Full notice text
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: pockea1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.1) Name and addresses
Blaenau Gwent County Borough Council
Municipal Offices, Civic Centre
Ebbw Vale
NP23 6XB
UK
Telephone: +44 1495311556
E-mail: lee.williams@blaenau-gwent.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.blaenau-gwent.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.1) Name and addresses
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Telephone: +44 1656642596
E-mail: procurementteam@bridgend.gov.uk
NUTS: UKL17
Internet address(es)
Main address: www.bridgend.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
I.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Telephone: +44 1446700111
E-mail: procurement@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
I.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443
E-mail: purchasing@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Telephone: +44 1633656656
E-mail: Richard.Leake@newport.gov.uk
NUTS: UKL21
Internet address(es)
Main address: www.newport.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.1) Name and addresses
Merthyr Tydfil County Borough Council
Unit 5,, Triangle Business Park, Pentrebach
Merthyr Tydfil
CF48 4TQ
UK
Telephone: +44 1685725000
E-mail: procurement@merthyr.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.merthyr.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347
I.1) Name and addresses
Monmouthshire County Council
County Hall, Rhadyr
Usk
NP15 1GA
UK
Telephone: +44 1633644644
E-mail: contact@monmouthshire.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Purchase & Hire of Operated & Non Operated Plant and Equipment
Reference number: CCBC/PS2124/21/AP
II.1.2) Main CPV code
45500000
II.1.3) Type of contract
Works
II.1.4) Short description
The purpose of this framework agreement is to cover for the provision of annual, seasonal, ad hoc, and long term plant and equipment hire requirements and the purchase of plant and equipment (such as but not limited to Front Wheeled Loaders etc). Hire and purchase encompasses the following service areas “Construction”, “Building”, “Highways and Engineering”, "Traffic Management”, “Winter Maintenance", "Ground Maintenance" and “Other General Maintenance” with and without operators. Delivery of the plant and equipment will be at locations throughout the named participating Authorities, unless otherwise stated by them. This will be specified at the time of order. Further information about the plant type requirements is set out in the Pricing Schedule and Procurement Documents.
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Non-Operated Plant and equipment (without Operator) - Core Items
II.2.2) Additional CPV code(s)
43000000
60182000
90620000
43313200
16311100
16311000
16310000
43313000
43200000
43210000
43262000
43325100
42651000
44511000
44512600
34923000
34970000
34972000
34996100
45316210
45316212
63712710
50232200
63712700
43830000
31122000
42122000
42420000
43260000
43262100
34223300
42414000
34928460
34138000
34144400
34920000
34921000
34922000
34928000
34928110
34928420
34992200
34993000
34996000
43312000
34928310
34220000
44211100
24955000
44211110
44613700
34221000
34928480
44613000
44613400
44613600
44613800
34921100
34922100
34924000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).
II.2.4) Description of the procurement
Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Non-Operated Plant and equipment (without Operator) - Core Items.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
At this time it is anticipated the contract will be renewed on expiry
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Training to use and operate plant/machinery may be required from time to time.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There may be instances of grant funded purchases during the course of the framework
Lot No: 2
II.2.1) Title
Non-Operated Plant and equipment - Percentage Discount (ad-hoc items not on core list)
II.2.2) Additional CPV code(s)
45500000
43000000
60182000
77111000
77112000
90620000
43313200
16311100
16311000
16310000
43313000
43200000
43210000
43262000
43325100
42651000
44511000
44512600
34923000
34970000
34972000
34996100
45316210
45316212
63712710
50232200
63712700
43830000
31122000
42122000
42420000
43260000
43262100
34223300
42414000
34928460
34138000
34144400
34920000
34921000
34922000
34928000
34928110
34928420
34992200
34993000
34996000
43312000
34928310
34220000
44211100
24955000
44211110
44613700
34221000
34928480
44613000
44613400
44613600
44613800
II.2.3) Place of performance
NUTS code:
UKL16
UKL17
UKL2
UKL21
UKL22
Main site or place of performance:
Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).
II.2.4) Description of the procurement
Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Non-Operated Plant and equipment - Percentage Discount (ad-hoc items not on core list)
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
At this time it is anticipated the contract will be renewed on expiry
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Quotations and mini competitions may be conducted for the purchase and/or hire of additional items not listed in the Core Items.
Training to use and operate plant/machinery may be required from time to time.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There may be instances of grant funded purchases during the course of the framework
Lot No: 3
II.2.1) Title
Operated Plant and equipment (with Operator)
II.2.2) Additional CPV code(s)
45520000
77111000
77112000
45500000
60182000
60181000
34142000
34142200
34142300
43312000
43310000
43312100
43312200
43312400
43312300
43000000
90620000
43313200
16311100
16311000
16310000
43313000
43200000
43210000
43262000
43325100
42651000
44511000
44512600
34923000
34970000
34972000
34996100
45316210
45316212
63712710
50232200
63712700
43830000
31122000
42122000
42420000
43260000
43262100
34223300
42414000
34928460
34138000
34144400
34920000
34921000
34922000
34928000
34928110
34928420
34992200
34993000
34996000
34928310
34220000
44211100
24955000
44211110
44613700
34221000
34928480
44613000
44613400
44613600
44613800
II.2.3) Place of performance
NUTS code:
UKL15
UKL16
UKL17
UKL21
UKL22
Main site or place of performance:
Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).
II.2.4) Description of the procurement
Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Operated Plant and equipment (with Operator)
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
At this time it is anticipated the contract will be renewed on expiry
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Training to use and operate plant/machinery may be required from time to time.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There may be instances of grant funded purchases during the course of the framework
Lot No: 4
II.2.1) Title
Grounds Maintenance Equipment (Including Driver Operators where applicable)
II.2.2) Additional CPV code(s)
43000000
60182000
77111000
77112000
90620000
43313200
16311100
16311000
16310000
43313000
43200000
43210000
43262000
43325100
42651000
44511000
44512600
34923000
34970000
34972000
34996100
45316210
45316212
63712710
50232200
63712700
43830000
31122000
42122000
42420000
43260000
43262100
34223300
42414000
34928460
34138000
34144400
34920000
34921000
34922000
34928000
34928110
34928420
34992200
34993000
34996000
43312000
34928310
34220000
44211100
24955000
44211110
44613700
34221000
34928480
44613000
44613400
44613600
II.2.3) Place of performance
NUTS code:
UKL15
UKL16
UKL17
UKL21
UKL22
Main site or place of performance:
Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).
II.2.4) Description of the procurement
Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Grounds Maintenance Equipment (Including Driver Operators where applicable)
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
At this time it is anticipated the contract will be renewed on expiry
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Training to use and operate plant/machinery may be required from time to time.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There may be instances of grant funded purchases during the course of the framework
Lot No: 5
II.2.1) Title
Temporary Traffic Lights
II.2.2) Additional CPV code(s)
34923000
34996100
34996000
34970000
45316212
34928460
31122000
34223300
34992200
14212310
34972000
45316210
63712710
34920000
34922000
34924000
34928000
34928110
34928120
34928200
34928210
34928220
34928230
34928300
34928310
63712700
II.2.3) Place of performance
NUTS code:
UKL15
UKL16
UKL22
UKL17
Main site or place of performance:
Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).
II.2.4) Description of the procurement
Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Temporary Traffic Lights.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
At this time it is anticipated the contract will be renewed on expiry
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Training to use and operate plant/machinery may be required from time to time.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There may be instances of grant funded purchases during the course of the framework
Lot No: 6
II.2.1) Title
Winter Maintenance (Including Driver Operators where applicable)
II.2.2) Additional CPV code(s)
34143000
16700000
60182000
77111000
77112000
90620000
43313200
43313000
43200000
43262000
43325100
43830000
42420000
43260000
43262100
34223300
34138000
34144400
34920000
34921000
34220000
II.2.3) Place of performance
NUTS code:
UKL15
UKL16
UKL17
UKL21
UKL22
Main site or place of performance:
Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).
II.2.4) Description of the procurement
Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Winter Maintenance (Including Driver Operators where applicable)
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
At this time it is anticipated the contract will be renewed on expiry
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Training to use and operate plant/machinery may be required from time to time.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There may be instances of grant funded purchases during the course of the framework
Lot No: 7
II.2.1) Title
Traffic Management Services
II.2.2) Additional CPV code(s)
34923000
34920000
34922100
34924000
63712700
34970000
II.2.3) Place of performance
NUTS code:
UKL15
UKL16
UKL17
UKL21
UKL22
Main site or place of performance:
Boundaries of named participating Local Authorities (including any areas as advised by participating Authorities in orders).
II.2.4) Description of the procurement
Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment specifically Traffic Management Services
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
At this time it is anticipated the contract will be renewed on expiry
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Training to use and operate plant/machinery may be required from time to time.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There may be instances of grant funded purchases during the course of the framework
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stipulated in the Procurement Documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stipulated in the Procurement Documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 199
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-024324
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/02/2022
Local time: 12:00
Place:
Within the Boundaries of Caerphilly Borough
Information about authorised persons and opening procedure:
Authorised officers of Caerphilly County Borough Council
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The tender will be available on the Proactis Plaza eTendering system, if you are not already registered and wish to receive the tender:
1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login
2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)
3.Enter correct Organisation Name, Details & Primary Contact Details.
4.Make a note of the Organisation ID & User Name, then click "Register".
5.You will then receive an email from the system asking you follow a link to activate your account.
6.Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
7.In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.
8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.
9.Terms & Conditions - Read the T&Cs for use of this Supplier Portal, tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.
11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.
12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.
14.You can now either complete your response or "Decline" the opportunity when it becomes available.
All queries MUST be made via messaging on the Proactis portal. We will NOT accept any questions/queries via telephone/email.
A supplier guide is attached to this notice detailing how to register on the Proactis Plaza system.
If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116284.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Bidders will be asked to provide a method statement as to how they will assist Customers in achieving their objectives with regard to Social Value, Wellbeing of Future Generations and Decarbonisation.
(WA Ref:116284)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/01/2022