Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: PriceJK@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning and Window Cleaning
Reference number: CU.1457.JP
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is split into three lots as follows:
Out of hours cleaning and day-time janitorial services
Lot 1: South Campus (Academic, Research, Admin, Sport)
Lot 2: North Campus (Academic, Research, Admin, Sport)
Window Cleaning
Lot 3: Whole Estate (Academic, Research, Admin, Sport, Residences)
II.1.5) Estimated total value
Value excluding VAT:
28 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Out of hours cleaning and daytime janitorial services (South Campus)
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is as follows:
Out of hours cleaning and day-time janitorial services
Lot 1: South Campus (Academic, Research, Admin, Sport).
Full details are contained in the Invitation to tender (ITT) documents.
Further details are contained in the Invitation to tender (ITT) documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Price
/ Weighting: 60
II.2.6) Estimated value
Value excluding VAT:
15 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2024
End:
30/06/2027
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 Out of hours cleaning and daytime janitorial services (North Campus)
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is as follows:
Out of hours cleaning and day-time janitorial services
Lot 2: North Campus (Academic, Research, Admin, Sport).
Full details are contained in the Invitation to tender (ITT) documents.
Full details are contained in the Invitation to tender (ITT) documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Price
/ Weighting: 60
II.2.6) Estimated value
Value excluding VAT:
12 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2024
End:
30/06/2027
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 Window Cleaning (Whole Estate)
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is split as follows:
Window Cleaning
Lot 3: Whole Estate (Academic, Research, Admin, Sport, Residences)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Price
/ Weighting: 60
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2024
End:
30/06/2027
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extension options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
KPI's as stated in the Invitation to tender (ITT) documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-028179
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/03/2024
Local time: 12:00
Place:
Cardiff University
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
January 2027
VI.3) Additional information
Access to the Procurement documents will close at 12 Noon on 15th February 2024 in order for Site Visits
to take place W/C 19th February 2024. Further details regarding site visits are contained in Schedule 2 Specification.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138054.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As stated in the ITT documents
(WA Ref:138054)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
15/01/2024