Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: PriceJK@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning and Window Cleaning
Reference number: CU.1457.JP
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is split into three lots as follows:
Out of hours cleaning and day-time janitorial services
Lot 1: South Campus (Academic, Research, Admin, Sport)
Lot 2: North Campus (Academic, Research, Admin, Sport)
Window Cleaning
Lot 3: Whole Estate (Academic, Research, Admin, Sport, Residences)
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
20 349 805.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Out of hours cleaning and daytime janitorial services (South Campus)
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is as follows:
Out of hours cleaning and day-time janitorial services
Lot 1: South Campus (Academic, Research, Admin, Sport).
Full details are contained in the Invitation to tender (ITT) documents.
Further details are contained in the Invitation to tender (ITT) documents.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Price
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 Out of hours cleaning and daytime janitorial services (North Campus)
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is as follows:
Out of hours cleaning and day-time janitorial services
Lot 2: North Campus (Academic, Research, Admin, Sport).
Full details are contained in the Invitation to tender (ITT) documents.
Full details are contained in the Invitation to tender (ITT) documents.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Price
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 Window Cleaning (Whole Estate)
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:
Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)
Award a university wide Window Cleaning contract (including Residences)
The required service is split as follows:
Window Cleaning
Lot 3: Whole Estate (Academic, Research, Admin, Sport, Residences)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Price
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-001319
Section V: Award of contract
Lot No: 1
Title: Lot 1 Out of hours cleaning and daytime janitorial services (South Campus)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/06/2024
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SOLO SERVICE GROUP LIMITED
1 Axis Court, Riverside Business Park
Mallard Way Swansea Vale
SA70AJ
UK
Telephone: +44 1792793021
Fax: +44 1792763293
NUTS: UKL18
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 11 784 835.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Lot 2 Out of hours cleaning and daytime janitorial services (North Campus)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2024
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bidvest Noonan UK Limited
Beaufort House, 15 St. Botolph Street
London
EC3A7BB
UK
Telephone: +44 7464325278
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 564 970.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Lot 3 Window Cleaning (Whole Estate)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/09/2024
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
OCS GROUP UK LIMITED
New Century House, The Havens
Ipswich
IP39SJ
UK
Telephone: +44 7771814446
NUTS: UKH14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 524 035.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Access to the Procurement documents will close at 12 Noon on 15th February 2024 in order for Site Visits
to take place W/C 19th February 2024. Further details regarding site visits are contained in Schedule 2 Specification.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT.
(WA Ref:143689)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
03/10/2024