CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Coleg Gwent - Library Management System

2.2

Description of the goods or services required

Coleg Gwent requires a fully hosted and managed system to serve the college with around 10,000 FTE learners. We would only require basic cataloguing and reporting, along with standard desk / issue services from the staff element of the system (we would not require any kind of acquisition modules etc.). The College would require a modern online catalogue with single-sign-on access via Microsoft Azure / Shibboleth where learners can find resources / place holds / create and save resource lists and create references / bibliographies. The online platform should be capable of incorporating wider searches into it (Ted Talks, Google Scholar etc.).

Coleg Gwent has 5 libraries on 5 different campuses so the system would need to support multiple libraries / campuses. We would need around 18 staff logins, though they would not always be used concurrently. The College would need the automated transfer of learner data from our student data system (EBS) into the library management system, and for this to be updated to reflect learners that are withdrawn from college etc. over time.

We currently have around 32,000 items on the catalogue and this is increasing over time as we catalogue new items and different resources. We would like the function or a report capable of auto-renewing items for learners.

Coleg Gwent are looking for a system that offers staff good levels of automation and clear workflows for cataloguing and for a reporting system that is powerful but easy to use. The learner experience is going to be key, so the online catalogue / mobile app / mobile responsive website is going to be key. Accessibility is also very high on the agenda as well as offering a bi-lingual online catalogue (even better if it can be multi-lingual to support learners with other language needs as well).

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=102367

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

as per spec

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

121

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:102367)

5.2

Additional Documentation

5.3

Publication date of this notice