CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Contract for Cleaning of Swansea Council Empty Properties

2.2

Description of the goods or services required

Cleaning empty properties following property being brought up to minimum letting standard.

Tenderers need to pay particular attention to the specification as not all the properties which require cleaning, will have electricity connected and none of the properties have hot water. Some specialist equipment will be required such as Temporary lighting which needs to be battery operated, etc.

Currently Swansea Council carries out the service required with Council employees but it has been decided now to advertise the tender.

A Key Performance indicator will be the 24 hour turnaround, this is a condition being awarded the tender.

Monitoring of the service provided will be on-going with “Spot-Checks” carried out on the properties, plus all properties are inspected by the Housing Officer prior to letting.

Quantities expected between 15-30 per week (Not Guaranteed)

Contractor will be required to supply all materials and equipment in line with the method statement and requirements of the tender.

We have above supplied an average Square Meter age measurement for the properties requested for pricing. These are an average size per property, some properties will be smaller some will be larger but it provides an idea for pricing.

The Council will not accept any additional charges for a variation in property sizes.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=122187

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Quantities expected between 15-30 per week (Not Guaranteed).

A list of properties has been provided as a typical weeks requirements that the Council may have. The above quantities are not a guaranteed weekly requirement, 52 weeks of the year, it’s a list which has been pulled together for pricing purposes only but could replicate a typical weeks requirements.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers need to pay particular attention to the specification as not all the properties which require cleaning, will have electricity connected and none of the properties have hot water. Some specialist equipment will be required such as Temporary lighting which needs to be battery operated, etc. Currently Swansea Council carries out the service required with Council employees but it has been decided now to advertise the tender.

A Key Performance indicator will be the 24 hour turnaround, this is a condition being awarded the tender.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCS/22/032

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Thanks

(WA Ref:122187)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice