CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Filming Call-off Contract 2018-2020

2.2

Description of the goods or services required

This invitation to tender is for a call off contract for film and video production for Social Care Wales. The main purpose of films will be to raise the profile of projects that improve awareness and profile of the social care and child care sectors.

It is likely that we will require the following:

- Films that tell first-hand accounts of people who work in the sector and those using care services

- Filming at live events

- Filming interviews

The successful Supplier will need to able to deliver the following for the period of the contract:

- Demonstrate creativity in fulfilling the brief

- Be willing to travel around Wales to film

- Once given express permission; schedule filming with our contacts or partners directly

- Come up with ideas to improve each film’s impact in effectively communicating its message

- Create graphics or similar for videos

- Create video infographics

- Produce different versions of each film for different purposes; eg different call to action / close, different length for social media vs event use

- Respond to ad hoc requests to provide stills from films

For further information and details of the call-off contract, please download the specification.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=86997.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract will run initially until the end of November 2020 with a possibility of being extended until November 2021.

A contract will be awarded to top three ranked suppliers, based on final evaluation scores, on a non-exclusive, call-off basis.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Cymraeg / Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:86997)

5.2

Additional Documentation

5.3

Publication date of this notice