The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Summary

OCID:: ocds-kuma6s-110918
Published by:: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:: AA0221
Publication date:: 08 October 2021
Deadline date:: 18 July 2023
Notice type:: 02 Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Supply of Bread, Milk, Baked Goods and Dairy to organisations and sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible. CPV: 15000000, 03333000, 15510000, 15511000, 15511100, 15511300, 15811100, 15810000, 15810000, 15811000, 15811100, 15811500, 15821000, 15821100, 15810000, 15811000, 15811100, 15530000, 15540000, 15541000, 15542000, 15542100, 15542200, 15542300, 15543000, 15543100, 15543200, 15543300, 15431000, 15431100, 15512000, 15512100, 15512200, 15512900, 15512300, 15500000, 15882000, 03142500, 15551000, 15551300, 15551310, 15551320.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

NWSSP- Procurement Services

4th Floor, Companies House, Cardiff

Cardiff,

CF143UB

Contact person: Daniel Gregory

Telephone: +44 2920903857

E-mail: daniel.gregory@wales.nhs.uk

NUTS: UKL

Internet address(es)

Main address: http://nwssp.nhs.wales/ourservices/procurement-services/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/nhs/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/nhs/

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Bread, Milk, Baked Goods and Dairy

Reference number: NMD-OJEU-46248

II.1.2) Main CPV code

15000000

II.1.3) Type of contract

Supplies

II.1.4) Short description

II.1.5) Estimated total value

Value excluding VAT: 12 884 107.45 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Geographical lots 1 (Bread) and 2 (Milk) may be merged if a single bidder is successful in both bids.

II.2) Description

Lot No: 1

II.2.1) Title

Bread and Baked Goods

II.2.2) Additional CPV code(s)

15810000

15811000

15811100

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 1, is split Geographically in to separate geographical regional lots as per the below.

Lot 1.1: Aneurin Bevan University Health Board Bread and Baked Goods

Lot 1.2: Betsi Cadwaladr University Health Bread and Baked Goods

Lot 1.3: Cardiff and Vale University Health Board & Velindre University NHS Trust Bread and Baked Goods

Lot 1.4: Cwm Taf Morgannwg University Health Board Bread and Baked Goods

Lot 1.5: Hywel Dda University Health Board Bread and Baked Goods (Carmarthenshire and Pembrokeshire only)

Lot 1.6: Hywel Dda University Health Board Bread and Baked Goods (Ceredigion only)

Lot 1.7: Swansea Bay University Health Board Bread and Baked Goods

Full explicit details are available as per the E-Tender Wales portal.

II.2.5) Award criteria

Criteria below:

Quality criterion: Environmental Sustainability / Weighting: 5

Quality criterion: Ethical Sustainability / Weighting: 5

Quality criterion: Social Value / Weighting: 10

Quality criterion: Contract Management / Weighting: 10

Quality criterion: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion: Priority Supplier Programme / Weighting: 1.2

Cost criterion: Cost / Weighting: 58.8

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional fresh bread and cake products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Milk

II.2.2) Additional CPV code(s)

03333000

15510000

15511000

15511100

15511300

15811100

15810000

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot X, is split Geographically in to separate geographical regional lots as per the below.

Lot 2.1: Aneurin Bevan University Health Board Milk

Lot 2.2: Betsi Cadwaladr University Health Board Milk

Lot 2.3: Cardiff and Vale University Health Board & Velindre University NHS Trust Milk

Lot 2.4: Cwm Taf Morgannwg University Health Board Milk

Lot 2.5: Hywel Dda University Health Board Milk (Carmarthenshire and Pembrokeshire only)

Lot 2.6: Hywel Dda University Health Board Milk (Ceredigion only)

Lot 2.7: Swansea Bay University Health Board Milk

Lot 2.8: Powys Teaching Health Board Bread and Milk

Full explicit details are available as per the E-Tender Wales portal.

II.2.5) Award criteria

Criteria below:

Quality criterion: Environmental Sustainability / Weighting: 5

Quality criterion: Ethical Sustainaility / Weighting: 5

Quality criterion: Social Value / Weighting: 10

Quality criterion: Contract Management / Weighting: 10

Quality criterion: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion: Priority Supplier Programme / Weighting: 1.2

Cost criterion: Cost / Weighting: 58.8

II.2.6) Estimated value

Value excluding VAT: 4 618 169.28 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional fresh milk products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Fresh and Packaged Cakes and Bread items

II.2.2) Additional CPV code(s)

15810000

15811000

15811100

15811500

15821000

15821100

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 3, is split Geographically in to separate geographical regional lots as per the below:

Lot 3.1: Fresh and Packaged Cakes and Bread items Aneurin Bevan University Health Board.

Lot 3.3: Fresh and Packaged Cakes and Bread items Cardiff and Vale University Health Board & Velindre University NHS Trust

Lot 3.4: Fresh and Packaged Cakes and Bread items Cwm Taf Morgannwg University Health Board

Lot 3.7: Fresh and Packaged Cakes and Bread items Swansea Bay University Health Board

Full explicit details are available as per the E-Tender Wales portal.

II.2.5) Award criteria

Criteria below:

Quality criterion: Environmental Sustainability / Weighting: 5

Quality criterion: Ethical Sustainability / Weighting: 5

Quality criterion: Social Value / Weighting: 10

Quality criterion: Contract Management / Weighting: 10

Quality criterion: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion: Priority Supplier Programme / Weighting: 1.2

Cost criterion: Cost / Weighting: 58.8

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The Framework will be awarded on the basis of a three-year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48-month framework term.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional fresh bread and cake products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Dairy

II.2.2) Additional CPV code(s)

15530000

15540000

15541000

15542000

15542100

15542200

15542300

15543000

15543100

15543200

15543300

15431000

15431100

15512000

15512100

15512200

15512900

15512300

15500000

15882000

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Procurement for the provision of dairy.

II.2.5) Award criteria

Criteria below:

Quality criterion: Environmental Sustainability / Weighting: 5

Quality criterion: Ethical Sustainability / Weighting: 5

Quality criterion: Social Value / Weighting: 10

Quality criterion: Contract Management / Weighting: 10

Quality criterion: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion: Priority Supplier Programme / Weighting: 1.2

Cost criterion: Fixed Pricing / Weighting: 3

Cost criterion: Cost / Weighting: 55.8

II.2.6) Estimated value

Value excluding VAT: 4 203 610.56 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional dairy products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Eggs

II.2.2) Additional CPV code(s)

03142500

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Procurement for the provision of fresh shell eggs.

II.2.5) Award criteria

Criteria below:

Quality criterion: Environmental Sustainability / Weighting: 5

Quality criterion: Ethical Sustainability / Weighting: 5

Quality criterion: Social Value / Weighting: 10

Quality criterion: Contract Management / Weighting: 10

Quality criterion: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion: Priority Supplier Programme / Weighting: 1.2

Cost criterion: Fixed Price / Weighting: 3

Cost criterion: Cost / Weighting: 55.8

II.2.6) Estimated value

Value excluding VAT: 449 016.20 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional fresh shell egg products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Yoghurts

II.2.2) Additional CPV code(s)

15551000

15551300

15551310

15551320

II.2.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Procurement for the provision of yoghurts.

II.2.5) Award criteria

Criteria below:

Quality criterion: Environmental Sustainability / Weighting: 5

Quality criterion: Ethical Sustainability / Weighting: 5

Quality criterion: Social Value / Weighting: 10

Quality criterion: Contract Management / Weighting: 10

Quality criterion: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion: Priority Supplier Prgramme / Weighting: 1.2

Cost criterion: Fixed Price / Weighting: 3

Cost criterion: Cost / Weighting: 55.8

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Additional yoghurt products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

N/A

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Criteria as stated in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 22

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-000257

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/11/2021

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/03/2022

IV.2.7) Conditions for opening of tenders

Date: 09/11/2021

Local time: 12:30

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Further notices may be published in 3-4 years time following the contract start date.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

By powers and duties contained in the NHS (Wales) Act 2006, the Well-being of Future Generations (Wales) Act 2015, the Social Services and Well-being (Wales) Act 2014 and The Healthy Eating in Schools (Nutritional Standards and Requirements) (Wales) Regulations 2013 the following Framework Agreement may be accessed by the public sector bodies listed below to the extent that they are engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible:

Blaenau Gwent County Borough Council

Bridgend County Borough Council

Caerphilly County Borough Council

Cardiff Council

Carmarthenshire County Council

City & County of Swansea

Conwy County Borough Council

Cyngor Gwynedd Council

Cyngor Sir Ceredigion County Council

Denbighshire County Council

Flintshire County Council

Isle of Anglesey County Council

Merthyr Tydfil County Borough Council

Monmouthshire County Council

Neath Port Talbot County Borough Council

Newport City Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taf County Borough Council

Torfaen County Borough Council

Vale of Glamorgan Council

Wrexham County Borough Council

Welsh Local Government Association (WLGA)

For the purpose of clarity, the values noted in this notice relate only to NHS Wales Health Board and Trust expenditure and any additional Call Off from this framework would be subject to the limitations of the Public Contract Regulations 2015 (as amended).

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=110918

(WA Ref:110918)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

08/10/2021

Coding

Commodity categories

ID	Title	Parent category
15543100	Blue cheese	Grated, powdered, blue-veined and other cheese
15811100	Bread	Bread products
15811000	Bread products	Bread products, fresh pastry goods and cakes
15810000	Bread products, fresh pastry goods and cakes	Miscellaneous food products
15530000	Butter	Dairy products
15543200	Cheddar cheese	Grated, powdered, blue-veined and other cheese
15540000	Cheese products	Dairy products
15512300	Clotted cream	Cream
15542100	Cottage cheese	Fresh cheese
15512000	Cream	Milk and cream
15500000	Dairy products	Food, beverages, tobacco and related products
15882000	Dietetic products	Special nutritional products
15512200	Double cream	Cream
03142500	Eggs	Animal products
15542300	Feta cheese	Fresh cheese
15551320	Flavoured yoghurt	Yoghurt and other fermented milk products
15000000	Food, beverages, tobacco and related products	Agriculture and Food
15542000	Fresh cheese	Cheese products
03333000	Fresh cows milk	Farm animal products
15543300	Grated cheese	Grated, powdered, blue-veined and other cheese
15543000	Grated, powdered, blue-veined and other cheese	Cheese products
15431100	Margarine	Margarine and similar preparations
15431000	Margarine and similar preparations	Edible fats
15511000	Milk	Milk and cream
15510000	Milk and cream	Dairy products
15511100	Pasteurised milk	Milk
15811500	Prepared bread products	Bread products
15512100	Single cream	Cream
15511300	Skimmed milk	Milk
15542200	Soft cheese	Fresh cheese
15541000	Table cheese	Cheese products
15821100	Toasted bread products	Toasted bread products and pastry goods
15821000	Toasted bread products and pastry goods	Rusks and biscuits; preserved pastry goods and cakes
15551310	Unflavoured yoghurt	Yoghurt and other fermented milk products
15512900	Whipping cream	Cream
15551300	Yoghurt	Yoghurt and other fermented milk products
15551000	Yoghurt and other fermented milk products	Assorted dairy products

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1020	East Wales
1023	Flintshire and Wrexham
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1021	Monmouthshire and Newport
1024	Powys
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
1000	WALES
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
JUL443660: Bread, Milk, Baked Goods and Dairy Publication date: 19 July 2023 Notice type: 03 Contract Award Notice - Incomplete Procedure Authority name: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
OCT375829: Bread, Milk, Baked Goods and Dairy Publication date: 08 October 2021 Deadline date: 18 July 2023 00:00 Notice type: 02 Contract Notice Authority name: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

About the buyer

Main contact:: daniel.gregory@wales.nhs.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
19/07/2023 15:50	Notice Cancelled This notice has been cancelled. The original deadline date of 09/11/2021 is no longer applicable. Discontinuation of Procedure.

Bread, Milk, Baked Goods and Dairy

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.2) Joint procurement

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.12) Information about electronic catalogues

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.12) Information about electronic catalogues

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.12) Information about electronic catalogues

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.12) Information about electronic catalogues

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.12) Information about electronic catalogues

II.2.13) Information about European Union funds

II.2.1) Title