Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Contact person: Robert Evans
Telephone: +44 1267234567
E-mail: HIT@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: www.carmarthenshire.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dynamic Purchasing System for the supply and installation of Stairlifts, Hoists and Lifts
II.1.2) Main CPV code
51511000
II.1.3) Type of contract
Services
II.1.4) Short description
Carmarthenshire County Council (‘the Council’) is seeking suitably qualified Suppliers to supply and install Stairlifts, Hoists, Through-Floor Lifts and External Platform Lifts in domestic properties in Carmarthenshire via a Dynamic Purchasing System (‘DPS’) for an initial period of 4 years, which includes the option to extend for a further period of up to 4 years, extended in 1 year periods until the agreement is no longer fit for purpose and subject to available budget, satisfactory performance, etc.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Stairlifts (Supply & Installation)
II.2.2) Additional CPV code(s)
44115600
33192600
42000000
33000000
45313000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthenshire
II.2.4) Description of the procurement
In Category (Lot) 1, Carmarthenshire County Council is seeking suitably qualified Suppliers to supply and install Stairlifts. The installation works will be procured by mini-competition under a Dynamic Purchasing System (‘DPS’) arrangement. The following types of stairlift installations will be required:
- Straight Stairlift
- Curved Stairlift with minimum 1 bend (fitted to wall side of staircase)
- Curved Stairlift with minimum 1 bend (fitted to bannister side of staircase)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS will be for an initial period of 4 years and includes the option to extend for a further period of up to 4 years, extended in 1 year periods, until the agreement is no longer fit for purpose and subject to available budget, satisfactory performance, etc.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Ceiling Track Hoists (Supply & Installation)
II.2.2) Additional CPV code(s)
33192600
45313000
42000000
33000000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthenshire
II.2.4) Description of the procurement
In Category (Lot) 2, Carmarthenshire County Council is seeking suitably qualified Suppliers to supply and install Ceiling Track Hoists. The installation works will be procured by mini-competition under a Dynamic Purchasing System (‘DPS’) arrangement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS will be for an initial period of 4 years and includes the option to extend for a further period of up to 4 years, extended in 1 year periods, until the agreement is no longer fit for purpose and subject to available budget, satisfactory performance, etc.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Through-Floor Lifts (Supply & Installation)
II.2.2) Additional CPV code(s)
33192600
45313000
42000000
33000000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthenshire
II.2.4) Description of the procurement
In Category (Lot) 3, Carmarthenshire County Council is seeking suitably qualified Suppliers to supply and install Through-Floor Lifts. The installation works will be procured by mini-competition under a Dynamic Purchasing System (‘DPS’) arrangement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS will be for an initial period of 4 years and includes the option to extend for a further period of up to 4 years, extended in 1 year periods, until the agreement is no longer fit for purpose and subject to available budget, satisfactory performance, etc.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
External Platform Lifts (Supply & Installation)
II.2.2) Additional CPV code(s)
33192600
45313000
42000000
33000000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Carmarthenshire
II.2.4) Description of the procurement
In Category (Lot) 4, Carmarthenshire County Council is seeking suitably qualified Suppliers to supply and install External Platform Lifts. The installation works will be procured by mini-competition under a Dynamic Purchasing System (‘DPS’) arrangement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The DPS will be for an initial period of 4 years and includes the option to extend for a further period of up to 4 years, extended in 1 year periods, until the agreement is no longer fit for purpose and subject to available budget, satisfactory performance, etc.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated within the tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/11/2021
Local time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
05/01/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
ETENDERWALES PORTAL - To assist you in locating these opportunities on eTenderWales Procurement System, the project code is: project_38541.
This DPS application is comprised of one main Pre-Qualification Questionnaire (PQQ) under this project, pqq_32977.
All DPS documents such as the Authority's Requirements, Terms & Conditions, Instructions to Bidders etc. are all contained within pqq_32977.
Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the application pack.
To express an interest in this DPS register your company on the eSourcing Portal: www.etenderwales.bravosolution.co.uk.
If you require any further assistance use the online help, or the BravoSolution helpdesk which is available Monday - Friday (8am - 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850/ Fax: 020 7080 0480
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=104665
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The successful supplier(s) will be expected to work in partnership with the Contract Manager to maximise the Community Benefits delivered throughout the term of this DPS. Examples of potential Community Benefits may include but are not limited to:
i. Offering recruitment and training opportunities to individuals not currently in education employment or training (NEETs)
ii. Creating opportunities for SMEs to bid for work through successful supplier’s(s’) supply chains
iii. Offering mentoring/business development support
iv. Supporting wider community initiatives or providing meaningful contributions to education
v. Provision of internal training for Council staff via CPD sessions to provide awareness of new products in the wider care sector
It is the Council’s intention to work with its supplier(s) throughout the term of the DPS to agree which benefits may be achievable.
When requested by the Council, the successful supplier(s) shall participate in initiatives to support the economic development goals of the Council.
(WA Ref:104665)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
29/10/2021