Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cynon Taf Community Housing Group (behalf of DEVCO organisations)
Unit 4, Navigation Park
Abercynon, Mountain Ash
CF45 4SN
UK
Contact person: Patricia Conway
Telephone: +44 1443735939
E-mail: pconway@pfh.co.uk
NUTS: UKL
Internet address(es)
Main address: https://www.cynon-taf.org.uk/
Address of the buyer profile: https://in-tendhost.co.uk/procurementforhousing/aspx/Home
I.1) Name and addresses
Merthyr Tydfil Housing Association
11 / 12 Lower High Street
Merthyr Tydfil
CF47 8EB
UK
Contact person: Patricia Conway
Telephone: +44 1685352800
E-mail: pconway@pfh.co.uk
Fax: +44 1685352801
NUTS: UKL15
Internet address(es)
Main address: https://www.mtha.org.uk/
Address of the buyer profile: https://in-tendhost.co.uk/procurementforhousing/aspx/Home
I.1) Name and addresses
Hafod Housing Association
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
UK
Contact person: Patricia Conway
Telephone: +44 2920675823
E-mail: pconway@pfh.co.uk
Fax: +44 2920672499
NUTS: UKL22
Internet address(es)
Main address: https://www.hafod.org.uk/
Address of the buyer profile: https://in-tendhost.co.uk/procurementforhousing/aspx/Home
I.1) Name and addresses
RHA Wales Group Limited
Ty Gwyn Newydd, 9 Compton Road, Rhondda Cynon Taf, Tonypandy
Tonypandy
CF40 1BE
UK
Contact person: Patricia Conway
Telephone: +44 1443424200
E-mail: pconway@pfh.co.uk
NUTS: UKL
Internet address(es)
Main address: www.rhawales.com
Address of the buyer profile: https://in-tendhost.co.uk/procurementforhousing/aspx/Home
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/procurementforhousing/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/procurementforhousing/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DEVCO - Contract for the provision of heating equipment servicing, repairs, and installation works
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
A single contract is being procured on behalf of DEVCO which is made up of the following organisations - Cynon Taf Community Housing Group, Merthyr Tydfil Housing Association, Hafod, and RHA Wales Group, (“DEVCO organisations”) for provision of heating equipment servicing, repairs, and installation works. Refer to tender documentation for full details.
The contract established following the procurement will run for a maximum term of ten years, with the option for DEVCO organisations to withdraw following the end of year 3, year 5 and year 7.
The estimated contract value per annum is 2,025,299 GBP exc VAT.
II.1.5) Estimated total value
Value excluding VAT:
25 316 250.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50720000
50710000
50700000
50721000
50712000
45331100
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The core services required under this contract are as follows:
- Domestic gas servicing (ten-month cycle) and repairs to heating/hot water systems and gas supplies;
- Communal gas servicing (ten-month cycle) and repairs to heating/hot water systems and gas supplies;
- Capping / uncapping of gas supplies to void properties;
- Domestic - new boiler installations / heating system installations;
- Communal - new boiler installations / heating system installations;
- Domestic - heating system upgrade works / gas supply upgrade works;
- Communal - heating system upgrade works / gas supply upgrade works;
- Domestic - servicing and repairs to electrical heating/hot water systems;
- Communal - servicing and repairs to electrical heating/hot water systems;
- Servicing and repairs of pressurised hot water cylinders; and
- Solar thermal servicing and maintenance;
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/11/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/11/2022
Local time: 12:30
Place:
Electronic opening ceremony.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As detailed within the tender documentation.
(WA Ref:125376)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
DEVCO organisations will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland).
VI.5) Date of dispatch of this notice
06/10/2022