Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hafod Housing Association Ltd
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
UK
Telephone: +44 2920675823
E-mail: procurement@hafod.org.uk
Fax: +44 2920672499
NUTS: UKL22
Internet address(es)
Main address: https://www.hafod.org.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
I.1) Name and addresses
Hendre
St Hilary Court, Copthorne Way, Culverhouse Cross
Cardiff
CF5 6ES
UK
Telephone: +44 2920675888
E-mail: procurement@hafod.org.uk
Fax: +44 2920675898
NUTS: UKL
Internet address(es)
Main address: https://www.hafod.org.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA39445
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Other: Registered Social Landlord
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of External Audit Services
Reference number: 2023H000057.00
II.1.2) Main CPV code
79212000
II.1.3) Type of contract
Services
II.1.4) Short description
Hendre Group are looking to appoint a suitably qualified and experienced Service Provider for the Provision External Audit Services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79212000
79210000
79212100
79200000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Hendre works across 9 local authorities:
-Blaenau Gwent
-Bridgend
-Caerphilly
-Cardiff
-Vale of Glamorgan
-Rhondda Cynan Taff
-Merthyr Tydfil
-Torfaen
-Newport
II.2.4) Description of the procurement
The scope of this tender is to review proposals for the External Audit Service for Hendre Group Ltd and its entities.
Hendre is looking to commence works with the appointed Service Provider from November 2023.
The contract term will be for 3 Years with the option to extend for up to 2 x 1 year periods (3+1+1).
Pricing will be fixed for the first year and then subject to price increases in line with RPI for the duration of the contract. The base date for the RPI is September 2023.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Supplier demonstrations
/ Weighting: 10
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract term will be for 3 Years with the option to extend for up to 2 x 1 year periods (3+1+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
as per the Single Procurement Document listed on eTenderWales
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
as per the tender documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/10/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/10/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Prior to expiry of the contract
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134337
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As outlined in the tender documents
(WA Ref:134337)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
01/09/2023