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Contract Notice

Framework Agreement For The Provision Of Thin Surfacing Schemes

  • First published: 10 April 2024
  • Last modified: 17 April 2024

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-139031
Published by:
City & County of Swansea
Authority ID:
AA0254
Publication date:
10 April 2024
Deadline date:
20 May 2024
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The Council’s intention is to enter into a Framework Agreement with 1 Provider. Only the first ranked supplier will be awarded a place on this framework agreement, therefore any “Call-Off” will be given to the awarded tenderer. The annual carriageway resurfacing programme is expected to consist of approximately >10 linear kilometres of surface treatment works spread across the county. These sites could be located anywhere within the County Borough from Pontardulais in the West, to Birchgrove / Llansamlet in the East and Mawr in the North to the Gower Peninsula in the South. The Contractor is expected to lay HAPAS approved thin surfacing materials, unless alternatives are approved by the Planned Maintenance leader. The annual programme of works will determined by March each year and then issued to the Contractor for an early start in April. Individual schemes will be issued via Orders, the format of which is included in the Specification document. Work is expected to total approximately £500,000 per annum; however, turnover and scope is not guaranteed and is subject to change based upon reactive requirements. Bituminous surfacing materials shall be produced in plants that are registered to the BS EN ISO 9001: 2000 ‘Sector Scheme for the Production of Asphalt Mixes’. The Specification referred to in the Tender shall be the 'Specification for Highway Works', published by The Stationary Office, March 1998, and subsequent amendments as Volume 1 of the Manual of Contract Documents for Highway Works

Full notice text

CONTRACT NOTICE – NATIONAL

WORKS

1 Authority Details

1.1

Authority Name and Address


Legal, Democratic and Business Intelligence, Swansea Council,

Procurement Department, Civic Centre, Oystermouth Road, Maritime Quarter,, Oystermouth Road,,

Swansea,

SA1 3SN

UK

Lisa Evans

+44 7966230649

procurement@swansea.gov.uk

http://www.swansea.gov.uk/dobusiness
https://etenderwales.bravosolution.co.uk/home.html
https://etenderwales.bravosolution.co.uk/home.html

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Framework Agreement For The Provision Of Thin Surfacing Schemes

2.2

Description of the goods or services required

The Council’s intention is to enter into a Framework Agreement with 1 Provider.

Only the first ranked supplier will be awarded a place on this framework agreement, therefore any “Call-Off” will be given to the awarded tenderer.

The annual carriageway resurfacing programme is expected to consist of approximately >10 linear kilometres of surface treatment works spread across the county. These sites could be located anywhere within the County Borough from Pontardulais in the West, to Birchgrove / Llansamlet in the East and Mawr in the North to the Gower Peninsula in the South.

The Contractor is expected to lay HAPAS approved thin surfacing materials, unless alternatives are approved by the Planned Maintenance leader. The annual programme of works will determined by March each year and then issued to the Contractor for an early start in April.

Individual schemes will be issued via Orders, the format of which is included in the Specification document. Work is expected to total approximately £500,000 per annum; however, turnover and scope is not guaranteed and is subject to change based upon reactive requirements.

Bituminous surfacing materials shall be produced in plants that are registered to the BS EN ISO 9001: 2000 ‘Sector Scheme for the Production of Asphalt Mixes’. The Specification referred to in the Tender shall be the 'Specification for Highway Works', published by The Stationary Office, March 1998, and subsequent amendments as Volume 1 of the Manual of Contract Documents for Highway Works

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=139031

2.3

Notice Coding and Classification

45213310 Construction work for buildings relating to road transport
45221214 Covered or partially-covered road excavations
45230000 Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
45233000 Construction, foundation and surface works for highways, roads
45233100 Construction work for highways, roads
45233120 Road construction works
45233121 Main road construction works
45233123 Secondary road construction work
45233125 Road junction construction work
45233129 Crossroad construction work
45233140 Roadworks
45233142 Road-repair works
45233220 Surface work for roads
45233223 Carriageway resurfacing works
45233226 Access road construction work
45233227 Slip road construction work
45233251 Resurfacing works
45233300 Foundation work for highways, roads, streets and footpaths
45233320 Foundation work for roads
50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
50230000 Repair, maintenance and associated services related to roads and other equipment
1018 Swansea

2.4

Total quantity or scope of tender

See Tender Documentation

3 Conditions for Participation

3.1

Minimum standards and qualification required

The Council’s intention is to enter into a Framework Agreement with 1 Provider.

Only the first ranked supplier will be awarded a place on this framework agreement, therefore any “Call-Off” will be given to the awarded tenderer.

All the schemes will be presented to the Contractor at the start of the Financial Year and the Contractor is expected to walk through each scheme and provide an estimate of the costs and detailed Traffic Management proposals.

The Specification referred to in the Tender shall be the 'Specification for Highway Works', published by The Stationary Office, March 1998, and subsequent amendments as Volume 1 of the Manual of Contract Documents for Highway Works

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCS/23/191

4.3

Time Limits

Time-limit for receipt of completed tenders
    13-05-2024  Time  12:00

Estimated award date
 31-05-2024

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Thanks

(WA Ref:139031)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice

 10-04-2024

Coding

Commodity categories

ID Title Parent category
45233226 Access road construction work Construction, foundation and surface works for highways, roads
45233223 Carriageway resurfacing works Construction, foundation and surface works for highways, roads
45213310 Construction work for buildings relating to road transport Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport
45233100 Construction work for highways, roads Construction, foundation and surface works for highways, roads
45230000 Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork Works for complete or part construction and civil engineering work
45233000 Construction, foundation and surface works for highways, roads Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
45221214 Covered or partially-covered road excavations Construction work for bridges and tunnels, shafts and subways
45233129 Crossroad construction work Construction, foundation and surface works for highways, roads
45233300 Foundation work for highways, roads, streets and footpaths Construction, foundation and surface works for highways, roads
45233320 Foundation work for roads Construction, foundation and surface works for highways, roads
45233121 Main road construction works Construction, foundation and surface works for highways, roads
50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment Repair and maintenance services
50230000 Repair, maintenance and associated services related to roads and other equipment Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
45233251 Resurfacing works Construction, foundation and surface works for highways, roads
45233120 Road construction works Construction, foundation and surface works for highways, roads
45233125 Road junction construction work Construction, foundation and surface works for highways, roads
45233142 Road-repair works Construction, foundation and surface works for highways, roads
45233140 Roadworks Construction, foundation and surface works for highways, roads
45233123 Secondary road construction work Construction, foundation and surface works for highways, roads
45233227 Slip road construction work Construction, foundation and surface works for highways, roads
45233220 Surface work for roads Construction, foundation and surface works for highways, roads

Delivery locations

ID Description
1018 Swansea

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
10 April 2024
Deadline date:
20 May 2024 00:00
Notice type:
Contract Notice
Authority name:
City & County of Swansea
Publication date:
05 September 2024
Notice type:
Contract Award Notice
Authority name:
City & County of Swansea

About the buyer

Main contact:
procurement@swansea.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
17/04/2024 10:36
Notice date(s) changed
The Deadline date was changed from 13/05/2024 12:00 to 20/05/2024 12:00.

Hello,
We have received a request to extended the Original Closing Date of 13/05/2024.
We have agreed to extend the original tender closing date by One Week, the New Tender Closing Date will now be Monday 20th May 2024 at 12 noon.
Please make sure your returned bid and all documents are submitted by Monday 20th May 2024 at 12 noon.
Kindest Regards,
Procurement Department

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.